Meeting Essentials
Date:
Location:
Sunday, March 11, 2012 - 2 p.m.
Turtle Point Clubhouse Ballroom (1 Turtle Point Lane)
Registration:
Begins at 1 p.m. and closes at 1:50 p.m., so the meeting can begin promptly at 2 p.m. Please
note that you will not be able to register after 1:50 p.m. While you may attend the meeting
without registering, you will be unable to vote, unless you have voted by absentee ballot or have
designated a proxy.
Quorum:
The association covenants require a quorum of 51% of the total votes of the membership in
attendance, by absentee ballot, in person, or by proxy, to officially conduct a meeting. Director
elections require a 51% quorum as well. Proposals to amend the covenants require a 60% quorum.
Voting:
Please sign the enclosed ballot/proxy assignment and return it whether or not you plan to
attend the meeting. This allows your votes to be counted toward quorum so that the meeting
can be held. We encourage you to vote by absentee ballot, whether or not you will attend
the meeting. This will save you registration time. If you instead designate a proxy, it is your
responsibility to assure that they will attend the meeting. The association is unable to notify
your proxy that you have given them your votes. If you designate a proxy and then register at
the meeting, your proxy assignment will automatically be revoked. You will be issued ballots
and will vote at the meeting. Alternately, you may cast your vote or assign your proxy online
at www.kica.us/voteonline2012. Follow the instructions there, using the sign-in name and
password from the enclosed ballot.
Meeting Process:
The board of directors has approved a resolution outlining the regulations governing the meeting.
A copy of the resolution is available from the association’s administrative office.
Election:
You will elect two member directors to replace outgoing member directors Marilyn Olson and
Paul Hilstad. Candidate data is attached within the enclosed Prepare to Vote packet.
Deadlines:
Record Date: Jan. 11, 2012 at 5 p.m. - No adjustments to property/ownership status regarding
annual meeting votes are made following this date.
Absentee Ballot Proxy
Assignment Electronic Voting
Questions and Advisory Motions: Jan. 16, 2012, 5 p.m. - Questions and motions from the
floor will be permitted; however, such motions may be advisory only (requesting the board’s
consideration), since motions cannot usurp a board’s authority to govern.
Ballot Return: March 7, 2012, 5 p.m. - Processing will be done by the College of Charleston.
Return ballots/proxy assignments to the Master of Public Administration Program, ATTN:
KICA Ballot, College of Charleston, 66 George Street, Charleston, SC 29401-9825. A preaddressed reply envelope is enclosed.
- Save Time and Vote Online www.kica.us/voteonline2012