Keeping You Safe: PLA Reopening Playbook August 2020 | Page 36

For those not teleworking and currently working onsite, an employee may only take
intermittent leave for reason 5 above, to care for his or her child when the school or
place of care is closed, or the caregiver is unavailable due to COVID-19-related reasons.
Per the regulations, as all other reasons for emergency paid sick leave could potentially
expose an employee or others in the workplace to the virus, employees must either use
the full amount of paid sick leave or use it in full-day increments until the reason for
leave is over and it is safe for the employee to return to work.
Rate of Pay
Emergency sick leave will be paid at the employee's regular rate of pay, or minimum
wage, whichever is greater, for leave taken for reasons 1-3 above. Employees taking
leave for reasons 4-6 will be compensated at two-thirds their regular rate of pay, or
minimum wage, whichever is greater. Pay will not exceed:
$511 per day and $5,110 in total for leave taken for reasons 1-3 above.
$200 per day and $2,000 in total for leave taken for reasons 4-6 above.
Interaction with Other Paid Leave
The employee may use emergency paid sick leave under this policy before using any
other accrued paid time off for the qualifying reasons stated above.
Employees on expanded FMLA leave under this policy may use emergency paid sick
leave concurrently with that leave. Emergency paid sick leave may also be used when
an employee is on leave under traditional FMLA for his or her own COVID-19-related
serious health condition or to care for a qualified family member with such a condition.
Procedure for Requesting Emergency Paid Sick Leave
Employees must notify their manager or the HR manager of the need and specific
reason for leave under this policy. A form will be provided to all employees on the
company intranet and/or in a manner accessible to all. Verbal notification will be
accepted until practicable to provide written notice.
Documentation supporting the need for leave must be included with the leave request
form, such as:
A copy of the federal, state or local quarantine or isolation order related to COVID-19
applicable to the employee or the name of the government entity that issued the
order.
Written documentation by a health care provider advising the employee to selfquarantine
due to concerns related to COVID-19 or the name of the provider who
advised the employee.
The name and relation of the individual the employee is taking leave to care for who
is subject to a quarantine or isolation order or is advised to self-quarantine.
The name and age of the child or children being cared for; the name of the school,
place of care, or child care provider that closed or became unavailable; and a
statement that no other suitable person is available to care for the child during the
period of requested leave.
For children over age 14, a statement indicating the special circumstances that
require the employee to provide care during daylight hours.
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