●Construction of network
Software resources such as programs and data, and hardware resources
such as storage devices and printers can be shared. Work can be streamlined through the sharing of hardware and data, and costs can be reduced
through the sharing of software. This is not limited to text but also includes
multimedia information such as static images, sound recordings, and video. A network can be used as a means of communication, enabling various
forms of expression even over long distances.
●Development of individual information systems
Individual systems are developed from scratch based on the company’s
own operations, making it possible to equip them with only the necessary
functions.
A “network” is a computer configuration
that uses multiple computers interconnected by cables.
Reference
Groupware
“Groupware” is software designed to
support operations within a company or
organization. Its purpose is to facilitate
operations by enabling the sharing of
information between several individuals
and allowing efficient collaboration. It
includes functions such as “schedule
management”, “libraries (file sharing)”,
“bulletin boards”, and “electronic conference rooms.”
System strategy
●Installation of software packages
Software packages come equipped with various pre-installed functions that
can be used right away. User manuals are also provided and the software
developer can be asked to perform the maintenance, making installation
relatively inexpensive.
Network
Chapter 3
●Installation of groupware
The effective utilization of e-mail, bulletin boards, libraries, and workflow
functions substantially reduces paper consumption, and enables the sharing
of operational know-how and basic data on corporate activities. Information resources can then be standardized and maintained over. This, in turn,
enables communication without time or distance constraints, which improves the speed and accuracy of information transmission.
Reference
(2)System utilization for communication purposes
Effective use of groupware and office tools enables a wide range of communication.
The tools that facilitate smooth communication are summarized below.
●E-mail
“E-mail” is a mechanism for exchanging messages with people all over
the world via the Internet. Even if the recipient is busy, the message can
still be sent, making it possible to contact someone without interrupting
their work. Also, the messages can be kept as records of the communication and prevent misunderstandings.
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