Intelligent CIO Africa Issue 60 - Page 68

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Naji Kazak , General Manager , Middle East ,
Africa , Turkey and Russia , Kodak Alaris
as possible and continues to function as it ’ s supposed to . The answer to that sounds simple but is harder to put into action : Use it properly .
Every desktop scanner comes with detailed instructions on maintenance and operation , but these instructions usually fall by the wayside once someone gets the hang of things . Scanners need to be treated properly if you want them to have a long lifespan , and that means a number of things :
However , if you find that your office is regularly getting held up in the scanner line , then it might be worth considering an upgrade .
If scanning is a big part of your day in the office , then a consumer model isn ’ t going to cut it . Regular desktop scanners are intended to be used by one person on a daily basis – it ’ ll be easy to overload if multiple people are using it every day to scan dozens of pages worth of material . When choosing whether or not to upgrade your office ’ s scanner , keep in mind how much it ’ s going to be used . If the answer is quite a bit , consider a step up .
How do you maximise efficiency ?
If you have your ideal scanner already , then you ’ re probably wondering how to make sure it lasts as long
Ink cartridges : If you have a scanner / printer , ensure ink cartridges are being replaced regularly . Make sure to only use cartridges approved by the manufacturer , as knockoffs or third-party cartridges can leak and damage the scanner ’ s interior parts .
Clean the parts regularly . Scanners occasionally need to be disassembled and put back together and have their parts cleaned . Ensure this happens at least once every few months , or else you ’ ll notice a distinct decline in efficiency and usability . Always follow instructions . Don ’ t feed documents in the wrong way or use a scanner with wet hands – simple things like this usually won ’ t affect your scanner ’ s health , but too much of the wrong thing will leave you without a scanner to use before you know it . Always read the instructions to make sure you ’ re not doing things improperly .
These are really the three biggest things to remember . Keep things clean , follow instructions , and for scanners that use ink , make sure you use approved cartridges .
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