ingenieur 2021 vol86 April-June 2021 | Page 80

Types of Contract Reference As-Built Drawings Submission Timeline

JKR Contract 203A ( Revised 1 / 2010 )

Preliminaries

30 days after the issuance of the Certificate of Practical Completion

CIDB Standard Form of Contract For Building Works 2000 Edition

Clause 4.10

Not later than three months from the Date of Practical Completion of Works

Table 2 : Comparison of Contracts in Malaysia

office in later years resulted in the loss of some of the drawings . However , in the digital era , with computerisation , drawings can be easily stored and shared . Design can also be done in a short time .

A comparison of contracts widely used in Malaysia indicates different submission timelines for As-Built Drawings . They are shown in Table 2 .

In cases where As-Built Drawings are submitted after Practical Completion , it may not be of utmost priority or interest to deliver the As- Built Drawings by the contractor as they may have been under-priced . In cases where they have been under-priced , they may be willing to offset the price of providing the As-Built Drawings . To ensure As-Built drawings are delivered , it is recommended that As-Built Drawings be submitted by the contractor before the date of practical completion .

It is recommended that drawings including As- Built drawings are kept in a systematic manner . For such a significant building , all drawings should be kept centralised and designated to an assigned office especially within a large organisation . Another proposal is to have the drawings microfilmed and sent to the National Archive Department for future record .

Occupants in Building During the year 1986 when rehabilitation and renovations were carried out , the works were carried out with occupants in the Parliament building . Works had to be scheduled to ensure that no construction works were carried out during Parliamentary sessions . This was not clearly stipulated in the tender documents . During Parliament sessions , the proceedings were held from Monday to Thursday from 10.00am to 5.00pm . Therefore works could only be carried out after 5pm until the next day . Sometimes the proceedings ended late at night . The days that the contractor could work normally were limited to Friday to Sunday every week . In the earlier renovation contracts , these conditions were not stipulated in the contract and were used as a basis for an Extension of Time . In later contracts , these schedules and situations were clearly spelt out in the contract to ensure the contractor was not entitled for an Extension of Time . However with adequate budget , it is also advisable in major rehabilitation works to relocate the occupants to another building where the contractor can work freely at the site . This was done in the subsequent rehabilitation works .

Clients Brief Confirmation There were several design presentations by the PWD to Parliament as their client . Their client consisted of not one but several hierarchies of stakeholders and end users , which were duly acknowledged . They included the Parliament Administration Office , the Members of Parliament and both the Speakers . All requests and needs on the clients side were taken into account , analysed over statutory requirements as well as budget allocation before translating them into the design process . As several design changes were requested , proposals were amended several times and presented until finalised and confirmed by the client before tendering . Although the process of amending and proposing the design took time , it was vital to avoid major Variation Orders during the contract implementation and management phases .

78 VOL 86 APRIL-JUNE 2021