6. Generally, schools must have written permission from
the parent/guardian or eligible student in order to release
any information from a student’s education record. However,
FERPA allows schools to disclose those records, without
consent, to the following parties or under the following
conditions (34 CFR § 99.31):
• Specified officials for audit and evaluation purposes
• Appropriate parties in connection with financial aid to
a student
• Organizations conducting studies for or on behalf of the
school
• Accrediting organizations
• T o comply with a judicial order or lawfully issued
subpoena
• State and local authorities, within the juvenile justice
system, pursuant to specific state law
• Contracted, consultant, volunteer, or other party to whom
an agency or institution has outsourced institutional services
or functions may be considered a school official under this
paragraph—
(1) Performs an institutional service or function for which
the agency or institution would otherwise use employees;
(2) Is under the direct control of the agency or institution
with respect to the use and maintenance of education records;
and
(3) Is subject to the requirements of §99.33 (a) governing the
use and redisclosure of personally identifiable information from
education records.
➢ (ii) An educational agency or institution must use
reasonable methods to ensure that school officials obtain
access to only those education records in which they have
legitimate educational interests. An educational agency
or institution that does not use physical or technological
access controls must ensure that its administrative policy for
controlling access to education records is effective and that it
remains in compliance with the legitimate educational interest
requirement.
When providing records to authorized third parties, the
District will make a reasonable attempt to notify the parent/
guardian(s) of the student or the eligible student of the transfer
of the records at the last known address of the parent(s)/
guardian(s) or eligible student. Per state law, the District will
not provide any notice of transfer of records of a student to a
school in which a student seeks or intends to enroll.
The District maintains student records in a locked storage
room located at South Fayette High School. This storage room
contains special education student records, gifted education
student records, student health records, 504 Student Service
Plan records, etc. Current original special education records
with psychological records are maintained in the Department
of Pupil Personnel. All district records of students (K-12)
who were evaluated by the school psychologist(s) and found
not to be non-exceptional are kept and are secured in the
school(s)’offices. All records are kept in a secure location and
access to files is limited.
PLEASE NOTE: SOUTH FAYETTE TOWNSHIP SCHOOL BOARD
POLICY 216 PROVIDES RESIDENT STUDENTS AND THEIR
PARENTS WITH NOTICE THAT THE DISTRICT MAY DESTROY
RECORDS UNDER THE FOLLOWING CIRCUMSTANCES AND
TIMELINES:
a. Records that include a student’s name, address, grades,
attendance records, classes attended, grade level completed
and year completed may be destroyed once 100 years have
passed since the student’s 24th birthday.
b. Special Education records, Section 504 records, and
health records may be destroyed once 10 years have passed
from the date a student has graduated or reached graduation
age (if exiting the district before graduation) as long as there is
no outstanding request to inspect and review the records and
the records are no longer deemed useful to the school district.
c. Notice of destruction of these records is provided
annually via this publication. Educational records of a student
are longer needed by the District to provide educational
services at the end of one year following a student’s graduation
from the District. A parent/guardian may submit a written
request for the destruction of all education records at that time.
d. Destruction will proceed where parents or eligible
students have not requested copies by November 1st of the
year the records may be destroyed as per paragraphs A&B
above. Parents or students over eighteen have the right to
request a copy of their recor