Privacy notice for job
applicants policy
In accordance with the General Data Protection Regulation (GDPR), we have implemented this
privacy notice to inform you, as prospective employees of our Company, of the types of data
we process about you. We also include within this notice the reasons for processing your data,
the lawful basis that permits us to process it, how long we keep your data for and your rights
regarding your data.
Data protection principles
Under GDPR, all personal data obtained and held by us must be processed according to a set of
core principles. In accordance with these principles, we will ensure that:
1. Processing is fair, lawful and transparent
2. Data is collected for specific, explicit, and legitimate purposes
3. Data collected is adequate, relevant and limited to what is necessary for the purposes of
processing
4. Data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or
erased without delay
5. Data is not kept for longer than is necessary for its given purpose
6. Data is processed in a manner that ensures appropriate security of personal data including
protection against unauthorised or unlawful processing, accidental loss, destruction or damage
by using appropriate technical or organisation measures
7. We comply with the relevant GDPR procedures for international transferring of personal data
Types of data held
We keep several categories of personal data on our prospective employees in order to carry out
effective and efficient processes. We keep this data in recruitment files relating to each vacancy
and we also hold the data within our computer systems, for example, recruitment logs.
Specifically, we hold the following types of data:
1. Personal details such as name, address, phone numbers
2. Name and contact details of your next of kin
3. Your photograph
4. Your gender, marital status, information of any disability you have or other medical information
5. Right to work documentation
6. Information on your race and religion for equality monitoring purposes
7. Information gathered via the recruitment process such as that entered into a CV or included in
a CV cover letter
8. References from former employers
9. Details on your education and employment history
10. Driving licence
11. Criminal convictions
Collecting your data
You provide several pieces of data to us directly during the recruitment exercise.
In some cases, we will collect data about you from third parties, such as employment agencies,
former employers when gathering references or credit reference agencies.
Should you be successful in your job application, we will gather further information from you, for
example, your bank details and next of kin details, once your employment begins.
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