HP Innovation Journal Special Edition: Retail Transformation | Page 40

users to enter a password or PIN, or to scan their badges or fin-
gerprints. HP solutions include HP Universal Print Driver and
HP Access Control for PC network printing, and HP JetAdvan-
tage Connect and HP Access Control for mobile users.
Data in transit should also be encrypted. Data traveling
between PCs and the network is often encrypted, but data
flowing to and especially from printers is often overlooked.
Administrators should use Wi-Fi and network encryption
protocols along with solutions such as HP Universal Print
Driver, HP Access Control, and HP JetAdvantage Connect.
They should also apply signed certificates to network printers
and MFPs. Using HP JetAdvantage Security Manager saves
time by automatically installing and renewing certificates.
DOCUMENT SECURITY
Unclaimed print jobs are one of the most common ways
in which sensitive data is exposed. Any printed document
is at risk of being stolen by an unauthorized person if the
intended recipient isn’t there when it comes out of the
printer. Additionally, documents are often sent to the
printer and forgotten—left unattended for anyone to claim.
Retail organizations should deploy a “pull print” and user
authentication solution so that documents are not printed
until the user authenticates at the device using identifi-
cation security protocols. (This is a key concern for the
HR department, which prints a high volume of sensitive
employee documents due to frequent associate turnover.)
HP offers several authentication and pull-print solutions for
a variety of situations and IT environments:
• HP Access Control Secure Pull Print is a server-
based software solution that can be set to require all
users to authenticate before retrieving their jobs.
• HP JetAdvantage Secure Print provides an option
for print jobs to be sent and stored in a secure cloud
queue until the user authenticates and prints the job.
• HP Universal Print Driver is a free solution that
includes a secure encrypted printing feature for
sensitive documents. It allows users to send print
jobs to be held until they release the jobs via a PIN
at the device.
• The HP Proximity Card Reader lets users
authenticate quickly and print securely at a printer
or MFP using their existing ID badges.
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HP Innovation Journal: Retail Transformation
Now is the time to take proactive steps to reduce risk and
help secure data. HP Print Security Services and special-
ists can help with print security assessments, planning,
deployment, and ongoing management. HP Print Security
Advisory Services assists retail organizations in assessing
vulnerabilities and compliance, developing a custom print
security policy, and making process and technology recom-
mendations for improved security. And HP Print Security
Governance and Compliance can help retailers maintain
security settings compliance across the printer fleet.
For more than 50 years, HP has been partnering
with leading retailers, supplying the technical
expertise and business savvy to help position them
at the forefronts of their industries. This experi-
ence gives HP unique insight into the needs to
reduce costs, increase productivity, ensure data
security, and drive profitability. HP has the print
solutions—and the industry’s most recognized
print management software—to help retailers
reduce risk while improving efficiencies.
This article previously appeared on CSO Online.
1. “World’s most secure printing” claim based on HP review of 2017
published security features of competitive in-class printers. Only HP
offers a combination of security features that can monitor to detect
and automatically stop an attack, then self-validate software integrity
in a reboot.
2. HP JetAdvantage Security Manager must be purchased separately.