How to Coach Yourself and Others Essential Knowledge For Coaching | Page 332

• rule 2: handle every piece of paper only once; move incoming
correspondence immediately to its next destination.
• rule 3: have a regular clear out of files.
Paper Control
If you have to keep your paperwork, here are 3 things you must
do to keep it under control:
1. Mark It. Simply put a small mark on the top right-hand corner
every time you handle a piece of paper that is lying around
without a proper place. After about 20 aimless marks, guilt
should kick in and force you to do something about it.
2. Sort It. Don't dither. Make up your mind to do one of 5 things
with your piece of paper: bin it; file it; store it as a record; send it
to someone for action; do whatever you must to end its presence.
3. Store It. Stored paperwork needs 3 simple systems: a colourcoding system to make it easier to find; an out-take system to
keep track of it if it is removed; and a bring-forward system for
actioning it.
Carrying out routine work is not the most glamorous part of time
management. It can be repetitive, dull, and a chore. But, it is in
routine work that the greatest opportunities for saving time can
be found. And if you discover the golden hour you save, you can
do with it as you please.
B/ Time on Progress Work
Progress work is work that innovates, breaks new ground, and
takes us forward. It creates something new. When we spend time
on progress work, we can actually see results, either bit by bit as
we progress, or when the work is completed.
Although big projects are the most obvious examples of progress
work, we can also be creative in lots of small ways when we want
to improve on now. Here are 7 steps in progress work.
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