Hebe Jebes Issue Sep to Oct 2013 Sep 2013 | Page 61

club information
EXTRACT FROM CLUB BYE-LAWS REGARDING USE OF MEMBERSHIP CARDS & SETTLING ACCOUNTS
4.1 All members are issued with club membership cards. Members
are forbidden from allowing anyone other than themselves to use
their membership card. Members can authorise issue of an additional
membership card for their spouse or partner. Membership cards
can also be issued for their dependent children aged fifteen years
and over as defined in the Articles of Association, at a charge to
be determined in accordance with Section 1 Clause 12 of the byelaws. Cards issued to members’ children will expire on the child's
18th birthday but if the child is in tertiary education. This may
be extended until the child’s 23rd birthday or the completion of
tertiary education, whichever comes first. It is the responsibility of
the member to apply for this extension and supply proof of further
education. Members are advised that if their children are over the
age of 18, they must be signed in as a visitor when visiting the
Club, unless they are in tertiary education and have a membership
card. Members are encouraged to have their children join as Junior
Members when they reach the age of 18. Membership cards must
be produced if required by club officials or staff for entry to, or
use of, any club facility. Any officer of the Club, member of the
General Committee, or employee of the Club shall have the right
to carry out spot checks on users of the club facilities to ascertain
that they are members in good standing and shall have the right to
require that a person using the club facilities shall produce proof
of their membership or demonstrate their right to use the facility
concerned.
16. Accounts will be rendered to members at the end of each
month and must be settled by the 25th of the following month. Such
accounts will cover: 16.1 All purchases from the Club for the month.
16.2 Subscriptions and charges for club facilities for the following
month.
16.3 A penalty of $350 will be imposed on any member's account
that for any reason remains unpaid by the due date.
16.3.1 If, without the prior written approval of the Club’s General
Manager, a member’s account remains unpaid by the due date more
than twice in any twelve-month period, the penalty referred to in
16.3 shall increase to a month’s subscription for the third, fourth
and fifth occurrence, and shall increase to one-and-a-half-months’
subscription for each subsequent occurrence. The penalty for late
payment shall remain at these higher levels until such time as the
member pays his account by the due date on twelve successive
occasions.
16.3.2 In addition, any member who does not pay their account
by the due date on more than three occasions within a twelvemonth period will be required to place a deposit with the Club.
Such deposit shall be equal to three times the average of the
member’s account for the last twelve months, and will remain with
the Club for at least until such time as the member pays his account
by the due date on twelve successive occasions. Such deposit will
not bear interest, and shall not be considered a pre-payment, that
is, the member is still expected to pay their account each month in
the normal manner as set out below. However, the deposit can be
used to offset any amounts due to the Club should such a member
resign from the Club without clearing his account. Once such a
deposit is requested from a member, his signing rights within the
Club are suspended until the deposit is received.
17. All members are required to settle accounts using Autopay via

Autopay direct debits (‘Autopay Arrangement’). A $250 charge is
imposed for any settlement made other than through the Autopay
Arrangement.
17.1 Unless otherwise specifically authorised by the General
Committee pursuant to Bye-Law 17.3 all members shall settle
accounts using Autopay via Autopay direct debits (‘Autopay
Arrangement’).
17.2 The minimum amount for any Autopay Arrangement
authorisation shall be as specified by the General Committee from
time to time.
17.3 Members who do not wish to have an Autopay
Arrangement may, at the discretion of the General Committee, be
allowed to leave a non-interest-bearing deposit with the Club equal
to the minimum Autopay Arrangement authorisation specified
by the General Committee from time to time under Bye-Law
17.2 (‘Deposit Arrangement’). At the discretion of the General
Committee, the amount of such deposit may be reduced to an
amount equal to the average of the member’s club bills over the
previous six months. Such deposit lodged with the Club shall not
be, nor shall be deemed to be by the operation of law of equity,
held in trust by the Club and the Club shall not be liable to credit
interest on such amount to the account of the member.
17.4 In the event that a member's Autopay Arrangement is
cancelled (other than to enable the member to change the bank
holding their Autopay Arrangement or for some other such
reason which cancellation has been previously notified to the
Club), without the member obtaining the approval of the General
Committee pursuant to Bye-Law 17.3 to substitute a Deposit
Arrangement for an Autopay Arrangement, the member's food
and beverage privileges shall be suspended so soon as the Club
discovers the Autopay Arrangement has been cancelled, and shall
remain suspended until either:(i) the Autopay Arrangement has been reinstated; or,
(ii) the General Committee approves a Deposit Arrangement
for that member and the amount of the deposit approved by the
General Committee has been received by the Club.
17.5 In cases where a member has a Deposit Arrangement
with the Club in lieu of an Autopay Arrangement, each month
the Club will apply the deposit against the member's monthly bill
then replenish the deposit from money received by the member in
payment of their monthly bill.
17.6 In the event that a member who maintains a Deposit
Arrangement in lieu of an Autopay Arrangement fails to pay
any monthly bill by the 1st day of the month following the due
payment date, the member's food and beverage privileges shall be
suspended until such time as the deposit is replenished by payment
of any arrears.
17.7 In the event that a member's account remains in arrears
for 60 days:
a. the member's full privileges shall be suspended;
b. the member's name will be posted on the Club's notice board; and,
c. the member shall be required to appear before the General
Committee pursuant to Article 17 of the Club's Articles of
Association to give an explanation and to either come to an
arrangement satisfactory to the General Committee to settle the
amount in arrears or to be asked to resign from the Club pursuant
to Article 18 of the Club's Article of Association.
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