Sample Call to State Convention
By the authority vested in me as president, I hereby call you to the ___________________________________ annual convention of the BUSINESS & PROFESSIONAL WOMEN OF TENNESSEE, INC.( BPW / TN) to be held in
date ______________________________ with ________________________________ as hostess and the _____________________________ hotel in ___________________________ as convention headquarters. Among the items of business to be considered are:
• Reports and recommendations from state officers, committee chairs, regional directors, and local organization presidents
• Election of officers for the ensuing year
• Discussion and adoption of Tennessee bylaws
• Discussion of matters of interest and policy of the Tennessee BPW / TN.
• Any and all business growing out of the above stated items, or resulting from actions of the board of directors, or falling within the jurisdiction of this body.
The executive committee composed of state officers and regional directors is called to meet at ______________ on __________________________________.
The meeting of the board of directors composed of the executive committee, district directors, standing committee chairs, immediate past state president, parliamentarian, bylaws chair, and local organization presidents is called to meet at _________________ on ________________________________________.
The meeting of the board of directors is open to all members who wish to attend, and any member has the privilege of discussion; however, voting is limited to members of the board.
The meeting rooms in the ____________________________ hotel will be posted on the bulletin board. Recommendations of state officers and chairs should be presented to the president in writing not later than ________________________________________. Eligibility to vote for officers: All voting delegates must be registered and have paid the full registration fee prior to the second business meeting, Saturday, ______________________ [ date & time ].
No one registering after the opening of the second business meeting or paying only the one-day registration fee will be permitted to vote in the election for new state officers.
________________________________________ __________________________________________ State President
State Secretary
39 July 2009