CHAPTER XI. QUALIFICATIONS AND DUTIES OF STATE OFFICERS, REGIONAL DIRECTORS, STANDING
COMMITTEE CHAIRS, SPECIAL COMMITTEE CHAIRS, AND NOMINATIONS CHAIR
State President The president shall be the principal officer of the Tennessee BPW / TN, shall preside at the annual convention, at meetings of the board of directors and the executive committee, and shall be an ex-officio member of all committees, without vote. The president shall not be a member of the nominating committee. Qualifications
• Know parliamentary procedure, state bylaws and handbook
• Be a good administrator
• Have objective judgment
• Be state minded and be in a position to devote the required time to the duties of office
• Be active in BPW / TN work
• Have demonstrated leadership ability
• Have a pleasing personality and experience on the state level
• Shall have served as president of a local organization
Specific Duties in addition to those set forth in Bylaws, Article XIV, Section 1:
• Appoint such special committees and task forces as may be necessary, subject to approval of the executive committee
• Keep the president-elect and the vice president informed at all times so that they will be familiar with all phases of the office and BPW / TN
President Elect The president-elect shall possess the same general qualifications as listed for the state president. The presidentelect shall serve as ex-officio member, without vote on all committees except the nominating committee. President-elect shall have served as president of a local organization. Specific Duties in addition to those set forth in Bylaws, Article XIV, Section 2:
• Prepare to assume the office of president, spending as much time as necessary to appoint committees and formulate plans for the ensuing year, subject to approval by executive committee
• Be the custodian of the state flag
• Order past presidentʼs pin and present to outgoing president at the state convention. Pin to be paid for by state funds
• Coordinate contributions from the local organization, board members, past state presidents, and committee chairs toward presidentʼs gift and make appropriate selection of gift; notice shoud be given before Regional meetings
• Prepare in advance the post-convention agendas for the meetings of the executive committee and the board of directors
1st Vice-President The 1st vice-president shall possess the same general qualifications as listed for the president. The vice-president shall have served as president of a local organization. Specific Duties in addition to those set forth in Bylaws, Article XIV, Section 3
• Be thoroughly familiar with the duties of the president and president-elect 2nd Vice-President The 2nd vice-president shall possess the same general qualifications as listed for the president. The vicepresident shall have served as president of a local organization. Specific Duties in addition to those set forth in Bylaws, Article XIV, Section 4
• Be thoroughly familiar with the duties of the president, president-elect, and 1st vice president Secretary Qualifications
• Be accurate
• Be conscientious and prompt in attendance at all meetings
• Know parliamentary procedure
• Have a wide range of secretarial experience
• Have ability to read clearly
Specific Duties in addition to those set forth in Bylaws, Article XIV, Section 5:
• Record the exact wording of motions and actions taken
• Show whether president and / or secretary was present and if absent who took their place
• Have available at each meeting a copy of the bylaws, rules, a list of committees with their membership, a record of members, and an agenda for the meeting
22 June 2011