Organization
CHAPTER VIII. THE DISTRICT ORGANIZATION AND DISTRICT DIRECTOR
The state is divided into three regions. Each region is divided into such districts as may be determined by the board of directors.
Each district shall have a director who shall be elected at the spring regional meeting after endorsement by her local organization. District directors shall be members of the board of directors. A term of office shall be one year or until a successor is elected or appointed. District directors take office at the post convention board of directors meeting at the annual state convention. No person shall serve more than three( 3) consecutive terms as District Director.
Duties It shall be the duties of the district director to:
• Act as liaison officer between the local organization and the regional director
• Keep regional director informed on all district activities
• Serve as a member of the board of directors
• Maintain a close relationship with presidents in the district
• Visit each local organization at least once a year other than for the installation of officers
• Plan district meetings, help organize new local organizations, assist existing local organizations, work to stabilize and to promote membership, arrange local district activities, and discuss methods of furthering the state and BPW Foundation programs
• Attend all meetings planned by the regional director
• Submit report to state president and state finance chair of all expenses for the year whether or not covered by district director funds( postage, etc.)
District / Planning Meeting District / Planning meetings will be held not later than September 15, time and place to be determined by the district director, subject to approval of the regional director
• Ask a local organization in your district to host the fall meeting and to appoint a chair
• Meeting must be prior to September 15-- a tentative schedule will be enclosed in post-convention packet. All dates must be approved by the state president and regional director
• The meeting should not last longer than 3 or 4 hours
• Explain fully all the state programs outlined in the post convention meeting of the board of directors. Our most important goal is communication with the local organization
• You are the most important link in the chain of communication between the local organizations, state and BPW Foundation
• District / Planning meetings are for information and planning Host Organization Duties for District / Planning Meetings Sending of invitations
Send invitations to all your district local organization presidents, all local line officers, all local standing committee chairs, and your regional director. Invitations must be sent thirty( 30) days prior to the meeting.
Meeting Place
Meeting room should be large enough to have table and chairs for everyone with reservations, plus a head table for the presiding District / Regional Director with lectern, microphone, pencils, paper, etc.
Meal / Refreshments Very light refreshments, for example: coffee, punch, cakes, cookies, or other finger foods or a light lunch.
REMEMBER--- your district meeting is a planning and informational meeting for local officers and standing committee chairs.
Suggested Items for Agenda for District Meeting / Planning Meeting Roll Call of Presidents for reports on goals and programs Presentation of all the state programs outlined in the post convention meeting of the board of directors Workshops or other activities directly related to planning for the BPW / TN year
18 June 2011