Duties of the Regional Director
• Appoint a regional secretary / treasurer at state convention with approval of the executive committee
• Act as a liaison officer between areas and the state
• Keep state president informed on all regional activities
• Serve as a member of the state executive committee
• Serve as a member of the state board of directors
• Prepare a budget with the secretary / treasurer for the regional meeting
• Plan the annual regional meeting which shall be held in the spring * Establish and / or maintain a regional bank account for the regional meeting with the Regional Director and Secretary / Treasurer as signatories on the account. * Transfer all regional account funds to the incoming regional director at the state convention. Duties for Regions divided into districts
• Have a meeting of the district directors to be held at the state convention to plan for and set up a schedule for the district meetings to be held prior to September 15
• Plan a meeting of district directors to present the yearly state objectives and submit regional goals to the state president
• Assist the district directors in organizing the district planning meetings
• Assist the district directors in organizing new local organizations and assisting existing local organizations
• Preside at the election of district directors for the ensuing term at the regional meeting. Duties for Regions not divided into districts
• Have a meeting of the local organization presidents to be held at the state convention to plan for and set up a schedule for the planning meetings to be held prior to September 15
• Plan a meeting or meetings of local organizations to present the yearly state objectives and submit regional goals to the state president * Develop strategies for regular communication with the local organizations
• Assist the local organizations in organizing new local organizations and assisting existing local organizations * Visit as many local organizations as possible other than for the installation of officers * Secure the amount of the regional directors dues collected from local organizations in the region from the state treasurer * Submit expense vouchers to the state president for funds from the regional director funds used in activities related to carrying out the duties other than the regional meeting
Regional Meeting The purpose of a regional meeting is to provide a BPW learning experience for the member. Regional meetings shall be held in the spring, time and place to be determined by the regional director, subject to the approval of the state president. Regional meetings shall be self-supporting. A registration fee of $ 5.00 shall be paid by each person attending, if paid by the date established by the host organization. Late registration postmarked after that date shall be $ 8.00. The regional director shall:
• Secure host for the regional meeting
• Plan the program— select theme, etc.( workshops, mini-seminars, forums)
• Furnish information to the host local organization for printing the program
• Secure the place and set the time for the date set in the state calendar of events
• Preside at the meeting
• Have reports from local organizations as appropriate
• Assist the official respresentative in planning for the installation of district directors
• Provide publicity information
• Prepare a budget with the secretary / treasurer for the regional meeting
Responsibilities of Host Local Organization for Regional Meeting
• Make arrangements for meeting mechanics
• Issue invitations to all state officers, regional directors, standing and special committee chairmen, all regional district directors, all regional local organization presidents, and active past state presidents, at least thirty( 30) days prior to the meeting.
16 August 2010