Creation of a New Local Organization
CHAPTER IV. THE LOCAL ORGANIZATION
The sponsoring local organization shall contact the state president, state membership chair, regional and / or district director to coordinate the chartering of the new local organization.
Expansion kits, containing materials to aid in the formation of new local organizations, will be furnished by the state organization when requested by the state president, the state membership chair, the regional director, district director, or a state executive secretary / administrative assistant. The kits may also be requested by a local wishing to sponsor a new local organization.
Membership requirements for the admission of a new local organization is a minimum of five( 5)) members and / or student members twenty percent( 20 %) of whom must be employed unless the new local organization is comprised solely of student members.
In addition, a local organization to be eligible for admission, may not be an integral part of any other organization. In addition, bylaws must be consistent with mandatory provisions of the model local organization bylaws and any provision of state bylaws affecting the local organization.
A local organization applying for membership shall forward to the state organization all documents and dues required by the state organization.
The state president or duly authorized representative shall verify items on the checklist known as Certificate of Local Organization for Chartering and submit with the following to the state president:
• Application for local organization membership form( 2 copies);
• Names and addresses of local organization officers and committee chairs( 2 copies);
• Statement of local organization membership forms for remittance for state dues.
After all state requirements have been met, the local organization is approved by the BPW / TN board of directors, and a new local organization kit is sent to the local organization president. A charter will be signed by the state president for presentation to the local organization.
Creation of a New Local Organization Without a Sponsor
A group without a sponsor wishing to form a new local organization may send a letter to the state president and executive secretary / administrative assistant providing the following information:
• The proposed name and location of the organizing BPW local organization.
• The names, addresses, and phone numbers of the organizing principals.
• The number of anticipated members in the chartering group.
• The efforts made by the organizing group in enlisting sponsorship and the results of such efforts.
• A commitment to support BPW / TN objectives.
• A commitment to promote BPW programs and other activities.
• A commitment to pursue recruitment of members for local organization growth and continuity of leadership.
• Anticipated participation in the community and in BPW.
Upon approval by the state president, the organizing group will be sent an expansion kit. The local organization must be affiliated with the BPW / TN. The state organization shall process the application papers and dues of the organizing group according to prescribed procedures.
Merger of Local Organizations
Members wishing to merge two or more local organizations by their own mutually approved action, may do so by filing with the state president two certified copies of the minutes of each local organization at which the determination to merge was made. The state president will submit one copy of each local organizationʼs certified minutes, with official notification to the BPW / TN board of directors.
Merger can be accomplished by any one of the following methods:
• One local organization disbands and transfers its membership to the other local organization.
• One local organization disbands and transfers its membership to the other local organization. Then, the local organization receiving all members follows the procedure for a change-of-name charter.
7 July 2009