Finances
Admin Costs
Expenses
Admin costs include $10,000 in credit card
fees, and $9,000 in registration service fees.
Promotional Costs
2014: The Budget at a Glance
Google ads, pamphlet printing, and poster
printing were the primary promotional expenses.
There were two big stories in 2014. The first was the BC teacher strike. This strike, which lasted through May and June,
caused schools to close early. This decreased our efficiency - we were not able to reach as many kids per budget dollar.
The entire process of booking and running workshops was turned on its head as teachers and principals were unable
to communicate via email, and schools were routinely shut down with only a few days notice.
Workshop Costs
Workshop costs cover the supplies we provide during
workshops. At the core of our workshop model is the
idea that every child will build something and take
it home at the end of the day. These creative design
projects are only made possible through sponsorship,
as the cost of what we send home is always more than
the fee we charge for the workshop.
The second major financial story of 2014 was much more positive. We doubled the capacity of our Vancouver
based programming, while sustaining a high rate of camp fill. This was accomplished by introducing a younger camp
(MiniMinds), and a high school camp (MasterMinds), and doubling the space in our grade 2-5 camps. Through this, we
were able to offer twice as many campers a Geering Up STEM experience. This positive growth helped to the counter
the financial effects of the teacher strike, and has set us up for a successful 2015.
Revenue
Promotional Costs
$9,000 2.3%
Incoming Contingency $83,920 20.0%
$230,000
Workshop Costs
55.0%
Outreach Expenses
Workshop Registration $5,500 1.3%
$20,000
$24,000
5.7%
Carry Forward $30,000 7.6%
Total $397,000
Total $418,420
Federal funding includes support received from
NSERC PromoScience and Canada Summer
Jobs (CSJ). NSERC funding is earmarked for
Outreach, and allowed us to reach over 1,000
youth in Prince George and Kelowna this
year. CSJ is a federal program that encourages
organizations to employ university students in
fields of their study. CSJ has been extremely
vital to our success as staff costs are our largest
expense, and the quality of our programming
depends largely on our staff-student ratio.
6.8%
Contingency $20,000 5.0%
Federal Funding $37,500 9.0%
Federal Funding
$27,000
Local Camp Registration
This represents the income from the camps we run at UBCVancouver. Thanks to prudent financial management our
elementary camp programs in Vancouver are self supporting.
Workshop Registration
Our workshops are only made possible thanks to our supporters.
Workshop fees are nominal and represent the $90 we charge per
classroom we visit. We work hard to make workshops fees low
in order to make our workshops an attractive option for teachers
and PAC’s when choosing how to spend the class field trip budget.
Camp Costs
Camp costs represented here include the materials
and equipment costs for Vancouver based camps.
3.3%
Staff Costs $209,000 52.6%
4.8%
Host Institution Support
$13,000
Camp Costs $65,000 16.4%
Outreach Registration $17,500 4.2%
Local Donors and Sponsors
% of Total Budget
Admin Costs $24,000 6.1%
2014 Projected % of Total Budget
Local Camp Registration
2014 Projected
Outreach Expenses
Outreach expenses include the cost
of flights, hotels, meal per d