Fresno State Student Housing Conduct & Policies | Page 2

Housing Regulations Process
In addition to University Conduct Regulations, there are
further behavior standards for residents who occupy campus
housing.
Incident Reports
Incident Reports are information that is documented as to what
a staff member saw, heard or smelled. Incident reports can
be written for potential violations, illness or injury, fire alarms
or to pass along information to the Resident Directors and
Professional Housing Staff. Residents may write incident reports
if they encounter a policy violation. Names of all individuals
who are present during a potential violation will be included
on the incident report. Just because someone’s name is on an
incident report does not mean that they are in violation of a
policy. Some individuals may be witnesses to the events and
may be called to give their account of what happened. Please
understand that just because an incident report is written, does
not mean disciplinary action will be taken.
Discipline Meeting
Should an investigation or disciplinary action become
necessary, the discipline meeting will take place after the
incident report is written. Student Housing staff will make
efforts to communicate with the student about their discipline
meeting. This may occur over the phone, in person, via
e-mail or via written notification. E-mail notification will be
sent to your Fresno State e-mail address. It is the resident’s
responsibility to check their e-mail. If initial efforts over the
phone or in person fail to result in a meeting with a student,
written notification will be given prior to a decision being
made. Please see “Failure to Appear” section. This notification
may request that the student meet with a Resident Director,
Student Conduct Coordinator, Assistant Director or Director.
Note: Advisor to Resident
Residents may elect to be accompanied by an Advisor (1)
to any meeting or interview regarding a potential policy
violation. The advisor may be anyone not directly involved in
the situation. The advisor may not answer questions regarding
the subject matter. However, the advisor may observe and
consult with the resident.
Resident Director (RD)
For first time violations, lower level violations and situations
requiring follow up, students will likely meet with the Resident
Director of their building.
Student Conduct Coordinator (SCC)
For more serious violations, students will meet with the
Student Conduct Coordinator. The SCC is also recognized as a
Campus Conduct Officer, and may hold students accountable
for university violations committed within the Residential Area
of Student Housing.
Assistant Director/Director
If the Student Conduct Coordinator is unavailable, students
may be asked to meet with the Assistant Director/Director of
Housing to adjudicate serious violations.
Failure to Appear
Our staff will make every effort to meet with a student before
adjudicating policy violations. A student who fails to appear
for a conduct meeting or appeal is not excused from pending
action and may lose the right to appeal. The conduct meeting
will take place as scheduled, evidence will be reviewed and a
decision made. The student will be informed of that decision
through email. A student who voluntarily withdraws from the
University or leaves Student Housing prior to the completion
of a proceeding is not excused from pending action.
Standards of Evidence
Formal rules of evidence are not applicable to the housing
conduct process. If a student denies responsibility for an
alleged policy violation, Student Housing staff must make
their decision based upon the “preponderance of the
evidence.”
Temporary Reassignment of
Bed Space
Under certain circumstances, a professional staff member
of Student Housing may decide to temporarily relocate
someone’s bed space when a report is received regarding a
potential violation dealing with the safety and security of the
community. The purpose of relocating a resident temporarily
is to allow for time to sort out an investigation. Reassignment
does not mean that they will be found in violation, and
could return to their former space if found not responsible.
If someone is assigned to a temporary space, they may be
precluded from entering certain areas of Student Housing
without staff escort in order to ensure the physical and
emotional safety of the community and resident.
CONDUCT & POLICIES