Section 5 The secretary shall:
[ Note: Some local organizations may wish to expand the number of persons on the local executive committee and split these responsibilities into two secretarial positions, i. e., a recording and corresponding secretary, and should assign responsibilities accordingly; additional duties may also be assigned by the local to the secretary( ies).]
( a) Take and record accurate minutes of the proceedings of all meetings of the local organization, the board of directors, and the executive committee;
( b) Conduct the correspondence of the local organization; and
( c) Preserve in a permanent file all records and letters of value to the local organization and its officers.
Section 6 The treasurer shall:
Section 7
( a) Have charge of all monies of the local organization and shall report thereon at all meetings;
( b) Collect all monies coming into the local organization from whatever source and give a proper receipt therefore;
( c) Keep a list of the names and addresses of all members;
( d) Pay all bills upon the written authorization of the president and / or...( name any other person who may authorize payment of bills if desired by the local organization);
( e) Keep an itemized record, in a permanent file, of all receipts and expenditures;
( f) Forward promptly to the..[ state treasurer … BPW / TN official address ] all monies payable to BPW / TN and state dues for all members;
( g) Serve as ex-officio member of the finance committee [ local organization may want to make treasurer also a member of other select committees dealing with finances, and / or may want to add that the treasurer will be bonded ]; and
( h) Deliver to the successor within 15 days after expiration of term of office, all books, records, and papers, requesting receipt therefore.
Each officer, except for the treasurer, shall deliver to the successor immediately after retiring from office all accounts, records, books, papers, and other property belonging to the local organization.
ARTICLE XII MEETINGS
Section 1
Section 2
Section 3
Regular meetings shall be held monthly on the... day of the month unless otherwise ordered by the local organization or the executive committee.
[ Note: A local organization may decide on the frequency and time of its meetings.]
The regular...( specify month) meeting of each year shall be designated the annual meeting, at which time reports summarizing the year ' s activities shall be given.
Special meetings may be called by the president or by any... members, provided all members are notified in writing of time, place and purpose of such meeting.
Section 4... members shall constitute a quorum. Section 5 No member shall have more than one vote, and no voting by proxy shall be allowed.
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Model LO Bylaws