Section 5 The secretary shall :
[ Note : Some local organizations may wish to expand the number of persons on the local executive committee and split these responsibilities into two secretarial positions , i . e ., a recording and corresponding secretary , and should assign responsibilities accordingly ; additional duties may also be assigned by the local to the secretary ( ies ).]
( a ) Take and record accurate minutes of the proceedings of all meetings of the local organization , the board of directors , and the executive committee ;
( b ) Conduct the correspondence of the local organization ; and
( c ) Preserve in a permanent file all records and letters of value to the local organization and its officers .
Section 6 The treasurer shall :
Section 7
( a ) Have charge of all monies of the local organization and shall report thereon at all meetings ;
( b ) Collect all monies coming into the local organization from whatever source and give a proper receipt therefore ;
( c ) Keep a list of the names and addresses of all members ;
( d ) Pay all bills upon the written authorization of the president and / or ... ( name any other person who may authorize payment of bills if desired by the local organization );
( e ) Keep an itemized record , in a permanent file , of all receipts and expenditures ;
( f ) Forward promptly to the ..[ state treasurer … BPW / TN official address ] all monies payable to BPW / TN and state dues for all members ;
( g ) Serve as ex-officio member of the finance committee [ local organization may want to make treasurer also a member of other select committees dealing with finances , and / or may want to add that the treasurer will be bonded ]; and
( h ) Deliver to the successor within 15 days after expiration of term of office , all books , records , and papers , requesting receipt therefore .
Each officer , except for the treasurer , shall deliver to the successor immediately after retiring from office all accounts , records , books , papers , and other property belonging to the local organization .
ARTICLE XII MEETINGS
Section 1
Section 2
Section 3
Regular meetings shall be held monthly on the ... day of the month unless otherwise ordered by the local organization or the executive committee .
[ Note : A local organization may decide on the frequency and time of its meetings .]
The regular ... ( specify month ) meeting of each year shall be designated the annual meeting , at which time reports summarizing the year ' s activities shall be given .
Special meetings may be called by the president or by any ... members , provided all members are notified in writing of time , place and purpose of such meeting .
Section 4 ... members shall constitute a quorum . Section 5 No member shall have more than one vote , and no voting by proxy shall be allowed .
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Model LO Bylaws