Are you ready to book it ?
WORDS BY EROAD
EROAD BookIt , our newly enhanced pool booking platform , makes it easy to manage vehicles and bookings on the go , whether you ’ re an administrator or a user .
A shared fleet reduces capital expenditure and your carbon footprint – but coordinating it can be hard work . EROAD BookIt is designed to remove the administrative burden while enabling actionable insights around fleet utilisation and managing costs .
Putting the User First
We ’ ve designed EROAD BookIt to be intuitive and easy to use . With streamlined workflows and lots of new filters , you ’ ll see just what you need to and enjoy more granular user control .
Integrated with MyEROAD and GPS , EROAD BookIt offers a seamless experience across desktop and mobile app , enabling self-service , minimising no-shows , and maximising fleet utilisation . Convenient features for vehicle users include :
• Intelligent Rebooking : When a vehicle is late back or unavailable , the user is automatically rerouted to another suitable vehicle and notified .
• Book a Seat : Don ’ t feel like driving ? Secure your ride in a company vehicle making a similar journey .
• Two searches in one : Now each Book a Vehicle search also includes a Book a Seat search by default !
How EROAD BookIt Works
Before making a vehicle recommendation , EROAD BookIt determines vehicle user needs then aligns them with available pool resources . This is where fleet managers can apply custom rules to prioritise or restrict search results , whether the goal is boosting fleet utilisation or reducing carbon emissions . Examples might include :
• Recommending EVs for shorter trips
• Displaying comparable vehicles with low mileage first
• Placing lease vehicles nearing their annual mileage allowance lower on the list
Vehicle recommendations can also be linked to user login . For example , you could limit a user to their local branch or enable multibranch access . Or the business might decide that basic users must accept the vehicle recommended , whereas a manager may override the suggestion and choose another vehicle .
Users receive calendar invites , email notifications , and can make bookings on behalf of others – whether they ’ re helping a new user or booking a car for their boss . ( That party will also be notified .)
When a booking is made , EROAD BookIt records driver name , number and names of passengers , booking location , destination , start and return times , and trip purpose .
5 things fleet managers can do with EROAD BookIt
While EROAD BookIt is booker-centric in design , it ’ s pretty amazing for fleet managers too . With EROAD BookIt , you can …
1 . Simplify booking administration
Automatically rebook users in the event of late returns and transfer bookings to other vehicles if a vehicle is taken out of service . Specify vehicles to transfer bookings to or let EROAD BookIt intelligently distribute them for you . Before , you had to manually re-create every booking yourself !
28 ISSUE 30 AUGUST 2021 / WWW . AFMA . ORG . AU