RULES AND REGULATIONS
SPACE : The exhibitor agrees that the exhibit will be confined to the area of the space contracted and that subletting or showing products other than those manufactured or represented by the exhibitor is strictly prohibited . The exhibitor also agrees not to display noisy electronic devices , sound equipment or other devices that interfere with other exhibits . The playing of live or recorded music in an exhibit space is prohibited .
CARE OF SPACE : The exhibitor agrees not to deface , injure or mar any surface of The Mount Airy Casino Resort or any of the furniture or fixtures contained therein and / or any of the property placed therein by the Pennsylvania Dental Association ( PDA ). The exhibitor shall be liable to PDA and or Mount Airy Casino Resort for any damage to the Hotel or any of the furniture or fixtures contained therein or any of the property placed therein by PDA which shall occur by reason of the commissions or omissions of any exhibitor and / or its agents or employees . All materials used in an exhibit must conform to the requirements of the fire department . X-Ray equipment is to be dead .
LIABILITY , SECURITY & INSURANCE : All exhibits and respective contents are displayed at the exhibitor ’ s risk . The exhibit area is in a public space of Mount Airy Casino Resort and will not be secure when the exhibit hours conclude . PDA assumes no responsibility for the safety of the personnel and property of the exhibitor or the personal property of their officers , agents or employees . The exhibitor assumes entire responsibility and hereby agrees to protect , indemnify , defend and save harmless PDA , Mount Airy Casino Resort , its owner and operator and their affiliated and subsidiary companies and their respective partners , directors , officers and employees and agents ( the “ indemnities ”) against all claims , losses or damages to persons or property , governmental charges or fines and attorney ’ s fees arising out or caused by the exhibition ’ s installation , removal , maintenance or occupancy or use of the exhibition premises or part thereof , excluding only any liability caused by the sole negligence of the indemnities .
In addition , the exhibitor acknowledges that PDA , Mount Airy Casino Resort and any of the other indemnities do not maintain insurance covering the exhibitor ’ s property and that it is the sole responsibility of the exhibitor to maintain insurance .
PAYMENT : Contracts received on or after March 29 , 2024 , must be accompanied by payment in full . If any remaining balance of the full remittance of the contract has not been received by PDA by April 1 , 2024 , PDA reserves the right to cancel this contract without liability . In such an event , PDA shall retain the amount paid by the exhibitor as a forfeited deposit .
Any exhibitor with a remaining balance on Friday , April 19 , 2024 , will not be allowed to set up until full payment as been remitted in the form of cash , certified check or money order .
CONDUCT AND RESTRICTIONS : PDA reserves the right to restrict and / or terminate all exhibits which , because of sound , odor , food , drink or other objectionable features , interfere with the orderly procedure of the meeting . PDA also reserves the right to prohibit any display or procedure which in its judgment runs counter to the general character of the meeting . Therapeutic products or products of a therapeutic nature that do not meet the ethical standards of the dental profession will not be accepted for display .
Exhibitors may not host a function in conjunction with Pennsylvania ’ s Dental Meeting without the written consent of PDA .
The exhibitor shall , during the meeting , use for exhibit , display or related purposes , only the space which has been contracted . No exhibitor will conduct a seminar or presentation in the Monroe / Luzerne County area from April 19-20 , 2024 .
Improper conduct ( as that term is construed by the PDA and / or Mount Airy Casino Resort , to include but not be limited to the representation of a product or service without the purchase of exhibit space , or the presence of any person associated with a commercial endeavor within the exhibit area who is not affiliated with a paid-in-full exhibitor ) will not be permitted and can result in the termination of the exhibitor ’ s ability to display at the meeting . In the event termination does occur the exhibitor shall not be entitled to any refund of amounts paid to PDA .
Companies sponsoring prize drawings in conjunction with the meeting must prominently display any limitations on registering for or accepting the prize .
The rights and obligations set forth herein apply as well to the conduct of agents and employees of the exhibitor and any property used by such companies in the installation and operation of exhibits .
The decision of PDA as to what acts constitute a breach of the above conditions shall be final and any exhibitor shall be subject to eviction without refund if it is judged to be in violation of the aforementioned conditions .
INTERPRETATIONS OF ABOVE RULES AND REGULATIONS : Above stated conditions are considered a part of this contract . PDA reserves the right to interpret them as well as make decisions on all points the rules and regulations do not cover . Decisions of the Pennsylvania Dental Association are final .