Cover Feature
1. Social Distancing
• Crowd Density Standard
– Control the number
of people at the event
according to government
guidance.
• Registration – Minimise
queuing and contact
during entry by using
contactless registration
and badgeless entry.
• Staggered Admission
– Use time arrival and
exit time slots for crowd
control.
• Enhanced Quality of
Visitors – Target only the
visitors you need at the
event.
• Floor Planning – Create
visitor flow systems
like those used in
supermarkets. Increase
aisle widths.
• Visitor Transportation –
Organisers can work with
venues to ensure visitors
travel to the event safely
like using shuttle services.
• Set Up and Break Down
– Work with contractors to
ensure they are wearing
the correct PPE and ensure
social distancing and
hygiene is observed.
• Conference Rooms –
Space out seating, provide
hygiene equipment and
clean rooms between
sessions.
• Eliminating Handshakes
– Organisers should
tell visitors ‘No more
handshaking’.
• Food & Beverage –
Serve pre-ordered food
in pre-packaged format
and arrange seating to
observe social distancing
guidelines.
• Social Functions –
Gatherings should observe
government guidelines.
• Monitoring & Control –
Ensure teams are trained
and on the lookout for
anyone breaching social
distancing regulations.
2. Cleaning and Hygiene
• Venue Enhanced
Cleaning – Venues to
provide adequate cleaning
prior to moving in and
before the event opens.
• Cleaning Regime – Use
visible cleaning staff that
particular focus cleaning
on key touch points like
restrooms, F&B areas and
help points like entrances.
• Stand Cleaning – Ask
exhibitors to regularly
clean their stands and
try to avoid promotional
material.
• Hand Washing Sanitiser
– Provide washing facilities
like hand sanitiser stations.
• Waste Management –
Provide specific waste bins
for used masks.
• Conference and
Seminar Rooms –
Clean all equipment, like
microphones, between
use.
• Venue Ambient
Environmental Controls
– Ensure there is
ventilation, temperatures,
humidity, UV air purification
and clean all ventilation
filters etc.
3. Protect & Detect
• Contact Tracing – Keep
all data of visitors to the
event for at least 21 days
through registration or
Apps used at the event.
The more trackable data
you can provide the better.
• Face Masks – Ask all
visitors and exhibitors to
wear face masks now that it
is a requirement.
• Enhanced First Aid
& Medical Support –
Organisers can offer an
increased number of first
aid stations with enhanced
medical support.
• Separation Screens –
Where social distancing
cannot be maintained
use separation screens
or barriers to separate
people.
• PPE – You should tell
visitors and exhibitors
to bring their own PPE
because this may be
limited.
• Emergency Response
Plans – Organisers
should follow government
guidelines on how to
respond to a possible case
and decontamination:
www.gov.uk/government/
publications/covid19-
decontamination-innon-healthcaresettings/
covid-19-
decontamination-innonhealthcare-settings
• Covid-19 Alert Level –
Communicate the current
infection rate to visitors
to help them feel more
confident about entering
the event and able to make
informed decisions about
attending.
4. Communication
• Show website Apps,
email & SMS –
Communicate that you
have followed the All
Secure Standard with
potential visitors and
exhibitors.
• Exhibitor Manuals –
Integrate the All Secure
Standard into the manuals.
• Event Signage – Use
appropriate signage
helping visitors to identify if
they have symptoms.
• Public Addresses During
Show – Ensure that
visitors receive regular
notifications throughout
the event around safety
guidelines.
• Pre-Show Messaging
– Keep visitors up to
date with any important
health information or
developments as well as
reminding them to bring
face masks etc.
August — 21