DEVELOPMENT
Enhancing productivity As an EA you are constantly juggling multiple tasks and responsibilities . ChatGPT can serve as a virtual EA for the EA . From drafting professional emails and proofreading documents to providing structure and inspiration for proposals or presentations , it can offer valuable suggestions and support , allowing you to focus on more highvalue activities in your career .
Unleashing creativity When faced with creative blocks or the need for innovative ideas , Chat can serve as your virtual brainstorming partner . Instead of spending hours researching solo , you can input prompts related to your projects or challenges and receive a list of ideas . These can serve as a starting point , providing you with fresh perspectives and helping you overcome creative hurdles . You can then collaborate with colleagues to evaluate and refine the generated ideas , saving time and fostering creativity in your work .
Summarising and extracting key information In a world overflowing with information , time is of the essence . ChatGPT can help you quickly summarise reports , articles , or documents , providing you with key takeaways and important points . By harnessing Chat ’ s summarising capabilities , you can efficiently grasp the main ideas and decide whether further in-depth reading is necessary . This feature can be particularly useful when you have limited time for pre-reading or need to stay updated on industry trends without investing significant time in extensive research .
Assisting in communication and writing tasks All high-level assistants know the power of effective communication and ChatGPT can assist you here , for example providing suggestions for politely declining requests , expressing condolences , writing professional emails , LinkedIn messages , or thank you notes . By leveraging its language capabilities , you can craft well-written and tailored messages that convey your thoughts and intentions effectively . Additionally , Chat can help you practice and improve your responses to common interview questions or provide guidance on navigating challenging conversations with colleagues .
While ChatGPT offers valuable support in these areas , it ’ s important to exercise critical thinking and judgment when utilising its suggestions . Not all ideas , summaries , or generated content will be perfect or applicable to your specific situation . However , by combining the power of artificial intelligence with your expertise and insights , you can leverage ChatGPT as a valuable tool to advance your career . S
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5 ways ChatGPT can simplify your life admin
Not just a plus for your professional life , ChatGPT is proving very useful in personal lives too , making space for more work and play
Your VA
1 Have you received an unfair traffic fine or had a problem around the house that needed fixing ? Use Chat to get ahead on resolving it : “ My neighbour ’ s dog barks all day while its owners are at work . I work from home and it ’ s very distracting . I like my neighbours and don ’ t want any problems with them . Write me a short , friendly and pleasant note that brings this situation to their attention .”
Your menu planner or dietary strategist
2 Ever had one of those days at work then you get home and someone asks : “ What ’ s for dinner ?” and you draw a blank ? Meal planning comes easy with ChatGPT : “ I have chicken , rice and broccoli in my fridge , but I ’ m not sure what to make for dinner . Suggest a recipe idea that incorporates these ingredients ?”
Your travel agent
3 Travel itineraries , details on transportation options , advice on how to make reservations … You name it , Chat can sort it . And , as an EA you ’ ll find this is helpful in working life too : “ What are the best , budget-friendly destinations for an eco-friendly corporate activity day based on the Australian east coast ?”
Your personal shopper
4 Finding gifts for others can be challenging so let ChatGPT do it for you . Again , this could work at work if you are the EA tasked with buying gifts for weddings , new babies , etc .: “ My 10-year wedding anniversary is approaching . Give me 10 traditional gift ideas for this milestone .”
Your entertainment curator
5 Tired of spending hours searching for the perfect thing to watch , listen to or read ? Chat will make tailored recommendations to keep everyone happy : “ What are 10 family friendly movies ?” Apply it professionally too : “ Find me a podcast relevant to professional development for EAs .”
THE EXPERT
Donna McGeorge is a speaker , author and mentor who helps people make their work work . Using a creative , practical approach , she improves workplace effectiveness while challenging thinking on leadership , productivity and virtual work . ‘ The First 2 Hours : Make Better Use of Your Most Valuable Time ’ is published by John Wiley .
Summer Issue 2024 | Executive PA 55