regardless of interruptions in their training.
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b. MTFs will use approved forms to document Soldiers’ medical problems, treatment received, and prescribed
courses of action/treatment.
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(1) The commander or authorized representative issues DD Form 689 (Individual Sick Slip).
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(a) Ensure compliance with the Health Insurance Portability and Accountability Act, by limiting pre-sick call
questioning to information needed to complete the top portion of the sick slip IAW AR 40-66 (Medical Record
Administration and Health Care Documentation), paragraph 13-3. Units can and should inquire as to the severity of
the illness or injury to determine if the Soldier can move on foot to sick call with another Soldier, or whether
transportation is required. Provide for Soldiers’ privacy when they complete the personal information and remarks
sections stating the reason why they want to go on sick call. Disclosure of information on the completed sick slip or
physical profile is limited to the commander and other persons the commander designates to receive protected health
information.
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(b) Soldiers’ medications should be managed as follows:
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Soldiers who possess the necessary responsibility and stability to self-medicate will retain possession of their
authorized non-controlled prescription medications, to include EpiPens®. They are stored outside the view of others
and are not subject to display for inspection. (list of controlled substances can be found at
http://www.justice.gov/dea/pubs/scheduling.html).
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Commanders who elect to require Soldiers to turn in their medications to a central location and take doses under
supervision (for example, because of historical misuse of medications) must establish policy that provides for security
of the medications, and for the Soldier to handle the prescription bottle and dispense the medication himself or herself.
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(c) Medication will be stored in a locked area whose sole purpose is intended for the distribution of such
medication. Coordination must be made with the local medical treatment facility for proper disposal of unused and
expired medication.
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(d) Commanders and other permanent party personnel must be aware of restricted/ confidential reporting option
available to Soldiers IAW AR 600-20, chapter 8 for sexual assault prevention and response (SAPR)/SHARP)
reporting. When collecting pre-sick call information from Soldiers, the SAPR/SHARP program limits the extent of
this questioning and protects the type of information that the Soldier chooses to divulge. See AR 600-20, appendix H
for details on the commander’s responsibility for assuring privacy and providing confidential disclosure options for
Soldiers through restricted reporting. Failure to adhere to this policy could subject the individual found to have
violated the SAPR/SHARP policy to disciplinary action
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(2) DA Form 3349 is used to record both permanent profiles and temporary profiles in excess of 30 days in
duration. Temporary profiles written on DA Form 3349 will not exceed three months in duration, except in specific
circumstances IAW AR 40-501, chapter 7. For more information on profiles written on the physical profile form, see
paragraph 6-29g(2) of this regulation.
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