El Dorado County Sheriff's Office 2017 Annual Report | Page 27

Civil & Public Administrator

The Public Administrator investigates and administers estates of persons who pass away

with no will or without an eligible person able to

act as administrator. Currently the Public

Administrator is actively working 66 cases. This

number has been reduced from last year due to

the tireless work of the staff in the unit. Each case

requires investigation into all the property

owned and debts owed by the decedent and

locating any family that is entitled to the

property.

2017 has been an active year for the Public

Administrator. With the help of additional staff,

the Public Administrator has been able to close

over 20 cases, including several probated

estates. The launch of a digital filing system for

closed cases will result in easier access with the

goal to have all closed cases uploaded by the end

of 2018.

The Sheriff’s Office Civil unit consists of both

civilian and sworn staff that work to process and

serve court ordered evictions, wage

garnishments, bank levies, real and personal

property levies, restraining orders and other

miscellaneous court paperwork. In 2017, the

Civil Unit helped creditors retrieve

approximately $540,000 dollars from defaulted

loans and other delinquent financial obligations.

485 1,083

307

Funds Generated

$56,523.62

$47,115.02

$103,638.64

Eviction Services

Levies Performed

Restraining Orders Served

General Fund

Sheriff's Fund

Total

Fiscal Unit

24

In governmental accounting, the difference between an agency’s budgeted Revenue and budgeted Expenditures is the Net County Cost. Although the Sheriff’s Office Revenue was less than budgeted, the Fiscal Year 2016/2017 Net County Cost was still under budget, saving over $4.5 million of the county’s general fund.

The Sheriff’s Office Revenue figures in FY 16/17 came in slightly under expectations. However, some of the more significant revenue streams remained healthy which kept the budget in solid revenue position through the year ending on June 30, 2017. A majority of the revenue shortage can be attributed to county budgeting practices regarding the Inmate Welfare Account rather than an actual shortage.

Some of the most significant sources of revenue for the Sheriff’s Office is the State Public Safety ½ Cent Sales Tax with $7,467,576, Shingle Springs Rancheria Contract for $500,000, Homeland Security Grant at $318,887 and charges for services such as Communication Services, Civil Process Services, Work Program and Weekender Commitments for $475,256.

The Sheriff’s Office takes pride in expenditure savings through cost avoidance on day to day purchases through efficient buying, bulk ordering, bidding and negotiations. The FY 16/17 Expenditure Budget had a $6.6 million fund balance. Some of the cost saving can be attributed to the industry standard 5-6% vacancy rate saving $1.9 million in Salaries and Benefits.

The Fiscal Unit did a fantastic job staying under budget in services, supplies and large equipment purchases, coming in under budget by $2,851,652. Fund balances achieved through fiscally conservative spending has allowed the County to offset costs for other important projects, like the Public Safety Facility.

The Fiscal Unit is currently working on implementing credit card acceptance for paying fees for services such as CCW applications, LiveScan Printing and Civil Fees.