Document Management - White Paper (ID 5277).pdf Jul. 2014 | Page 9

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Benefits
Gaining the Document Management Advantage
Central to the document management advantage is access to information. With the increasing volume
of business documentation, the need to find the right information at the right time becomes more and
more critical. Electronic document management solutions deliver information more quickly and with
more precision than traditional filing systems and at a much lower cost.
These two benefits -- saving time and reducing costs -- speak directly to the mission of most
organizations.
Yet there are several other motivations for companies to deploy a document management solution.
Many seek out more effective document control because it addresses a critical business issue. A
digital document management system can provide an effective solution to several common problems,
such as:
•

Paper and electronic records spread among geographically dispersed locations

•

Security breaches of paper documents or electronic files

•

Inconsistent processes resulting in cluttered folders, misplaced files, or confusion between
versions

•

Overwritten revisions on documents generated by several collaborators

•

Lags or bottlenecks in procedural workflow

This section examines the many reasons why companies seek to gain a higher level of control over
their operations through effective document management.

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EASY DOCUMENT MANAGEMENT