Document Management - White Paper (ID 5277).pdf Jul. 2014 | Page 6

Foreword
Thanks for picking up Easy Document Management.
We have prepared this guide for the millions of businesses that have yet to realize the benefits of
digital document management, and as a result, have an enormous opportunity to improve their
efficiency, productivity, and profitability.
Organizations with an overarching system in place to handle all their information operate at a vastly
superior level of efficiency compared to those that still rely on paper files and folders. Even companies
with most of their documents in digital form, but in a traditional folder structure, suffer many of the
same drags on productivity as paper-filing systems. Time is wasted constantly looking in several
folder locations for misplaced documents. This is often compounded by the proliferation of multiple
versions of the same file that results in errors and repeated work. Without a document management
framework, businesses find it very difficult to enforce reliable file organization and optimize their
internal processes.
At M-Files Inc., we believe a comprehensive document management solution should neither change
peoples’ daily work routines, nor require a lengthy or costly implementation. In our experience with
thousands of customers, we have found that nearly any organization can significantly improve its
bottom line with easy and affordable document management.
Various studies on general office practices illustrate the savings that are now possible. Yearly
expenses for a traditional paper-based environment are deceptively high. As this paper will show,
the costs of physical storage, staff time, supplies, and repeat work due to misplaced documents may
add up to more than $50,000 annually for a department of just ten employees. A digital