Document Management - White Paper (ID 5277).pdf Jul. 2014 | Page 43
Needs Assessment for Records Management
Contemporary records management programs typically deal in both IT issues as well as a set of legal recordhandling guidelines. To know where one stands in regard to records compliance, consult the Federal or local
agency for your jurisdictions for details.
To make an in-office assessment of possible solution requirements, an example for Federal compliance can be
found at:
www.epa.gov/records/tools/toolkits/evaluat/index.htm
This multiple-section questionnaire is designed to provide a preliminary assessment on the status of existing
records management programs, identify areas needing improvement, and show how RM solutions can help in
creating a comprehensive system for record control. The assessment covers the following areas:
Program management
• Authorization and organization
• Guidance and training
• Internal evaluations
Program management
• Authorization and organization
• Guidance and training
• Internal evaluations
Records creation
• Adequacy of documentation
• Contractor records
Records maintenance
• General policies
• Paper-based records
Maintenance of special records
• Electronic
• Audio/Visual
• Cartographic/Architectural
• Micrographic
Records Disposition
• Records schedule development
• Records schedule implementation.
Vital Records
The checklist, based on policies set by National Archives and Records Administration (NARA) for Federal agencies,
is recommended best practices by in most applications of records management.
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EASY DOCUMENT MANAGEMENT