Document Management - White Paper (ID 5277).pdf Jul. 2014 | Page 20

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Major Features
Understanding Digital Document Management
In the last few decades, a series of advancements in business computing has eliminated many of the
biggest inconveniences associated with manual document filing.
Developments in digital imaging, which converts paper to digital pages, and optical character
recognition (OCR), which translates these pages to searchable electronic text, have combined with
powerful database tools to form a completely new method of controlling business information. In a
relatively short period, this revolution in information technology has transformed the concept of the
modern office. The stereotyped notion of a chaotic, paper-clogged bureaucracy is replaced with a
vision of an instantly responsive, globally active, and intelligently adaptive digital operation.
Even though many companies now operate primarily with electronic files, they still cling to an outdated
logic when it comes to how they actually manage their documents. To understand how document
management has evolved -- and to fully take advantage of the benefits of the new technology -- one
needs to have a clear sense of how file organization and management works in a digital context and
how it differs from traditional methods. Before beginning a company-wide document management
initiative, one needs to become familiar with the basic system features that make this new digital office
a reality.
This section outlines the technologies used today to track business documentation with this
heightened level of speed and precision. It will also show how to apply these digital techniques
throughout the enterprise to make business communication, processes, and management vastly
easier and more efficient.

EASY DOCUMENT MANAGEMENT

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