Division of Research and Economic Development FY 17 Q2 Research News FY 17 Q 2 newsletter | Page 19

Upon completing your application, have the pre-award team review for errors and to ensure adherence to the instructions Morgan State University Pre-award Team Ms. Ailing Zhang – Grant Manager (Proposal submission) [email protected] 443-885-4118 Ms. Keyshawn Moncrieffe – Pre-Award Grants and Contract Administrator (Budgets) [email protected] 443-885-3309 The application review process further includes the business management capabilities of the applicant. Strict examination of systems that comply with applicable regulatory or statutory requirements also involve detailed cost analysis of the proposed budget to determine what is allowable and reasonable. Once application is received by awarding agency, it will be reviewed for completeness and eligibility. It will be eval- uated based on: 1. Objective review process 2. Scored according to the stated criteria in the announcement 3. Rank ordered according to merit. Application review is a fair and objective process. Negotiation The awarding agency may contact the application to negotiate a modification of some or all aspects of the contents of the application to bring them in line with regulations or legislation. Usually scope of work and budget but it may extend to other pertinent areas. Negotiation is a good sign that an application may receive the award!! AWARD! The awarding agency will notify successful applicants via a document called NOTICE OF AWARD (NOA) which describes all the terms and conditions, including reporting requirements. Post-Award Monitoring    Awards have to be monitored for progress and deficiencies; including site visits, progress and financial report reviews, etc... Grantee and awarding agency should maintain all communication records including telephone contacts and formal correspondences Maintain all document related to amendments/modifications If monitoring identifies non-compliance or deficiencies, the awarding agency may take actions to correct the issues; actions may include technical assistance, termination, suspension/debarments, audit resolution and conflict resolution. Even when issues have been corrected, there might still be follow-up actions to ensure program is being implanted as required. Closeout Closeout involves reviewing expiring grants to ensure requirements are met. 1. Grantees will submit final progress and financial or budget reports to the awarding agency. All funds must be spent or obligated by the formal date when the grant ends. If an extension is needed to tidy up the closeout process, grantee must request and obtain the permission in writing (60 day prior to grant ending to provide processing time) The grant cycle or process is intended to ensure transparency, grants are properly planned, fair competition, grantees are provided support they need and that taxpayer dollars are used only for the intended purposes. 19