CV Directions Vol. 1, No. 2 | Page 10

10 Blind Spot in Hospitals From page 9 2015Reg Lineup Location much as 11% of the total charges. But product documentation mistakes made in patient procedures clearly don’t affect just billing; they also adversely affect patient safety since product usage errors made at the point of care enter the clinical supply documentation process and thus carry over into the patient’s medical record. Another serious outcome of these problems of poor clinical supply documentation is that they make tracking a recalled device to a patient nearly impossible. Without an advanced inventory control system to track recalled items effectively, the task of determining which patients have received which product becomes a Herculean undertaking. The statistics on recalls are sobering: according to the FDA, there were 407 medical device recalls in the 3rd quarter of 2012 alone, of which 43 were Class I recalls (those which pose a serious risk of injury or death). As becomes quickly evident, accurate and complete documentation of products from their arrival in the department’s supply room to their usage in a patient procedure is critical because it commences a virtuous cycle positively affecting all areas of the hospital, from patient records and billing to product reordering and revenue. So what causes the blind spot? There are many interwoven factors. It’s the result of having inadequate or no technology tools, but it’s also caused by broken processes and a lack of accountability. And although they may appear to do so, neither MMIS nor clinical documentation systems are designed to track and report on every clinical product throughout the hospital cycle. When clinical inventory is not managed properly, an invisible gap is created between materials management and clinical departments. This gap results in an inability to manage each individual stock item or physician preference item (PPI) from the moment it enters the hospital until the moment it is used in a patient or removed from the inventory. It also means that clinical departments cannot track items precisely with lot/serial number and expiration date in order to ensure that an expired or recalled item is not used on a patient. Effective and efficient clinical inventory management and clinical supply documentation are no longer luxuries. Without them, hospitals will continue to experience poor charge capture, product waste, patient safety concerns, faulty billing records, major compliance risk, and much more. As hospitals increasingly move toward electronic medical records, it will become even more critical to ensure that these problems are reined in so that the products usage data that is recorded and/or stored in the EMR is reliable, accurate, and complete. Date Harrisonburg, VA 1/31/15 Denver 2/12/15 ­ 2/13/15 Tenessee/Kentucky 2/7/15 Boston 2/21/15 Cleveland 3/7/15 Georgia 3/21/15 Saratoga Springs 3/28/15 Indianapolis 4/11/15 Charlotte 4/25/15 Rockford 4/25/15 Washington, DC 5/16/15 Phoenix 6/13/15 New Jersey September Kansas City, MO September Maywood, IL September Minneapolis September Salt Lake City October Portland October Southern California October Texas October Miami October Little Rock/Sioux Falls October Richmond VUEMED is a global healthcare technology company that offers cutting-edge software and web-based solutions for the documentation and tracking of medical products, devices and supplies. VUEMED works with a variety of specialty medical departments (OR, Cath, EP IR and GI labs) in many different hospital settings, as , well as with manufacturers and supply chain organizations. VueTrack™, VUEMED’s flagship product, is an IT solution that eliminates the blind spot by tracking clinical supplies from their entry into a department’s stock to their point of care for a specific patient procedure, like a check-in and check-out system. VueTrack’s™ ability to capture real-time clinical inventory data also enables users to run detailed, specialized reports within seconds from anywhere via the web. For more information, visit November Fresno November Philadelphia November Seattle November