The following are notices and certifications relating to the HRCentral benefit plans . Some of these notices are required by the federal government . Please review this document carefully – it contains important information about your employee ( associate ) benefits . You may wish to print a copy of this document and keep it in a safe place in the event you need it in the future .
Health Insurance Portability and Accountability Act ( HIPAA ) of 1996
HIPAA provides you with certain special enrollment rights pertaining to your health care coverage .
You may choose not to enroll in HRCentral ’ s medical benefits when you first become eligible because you have coverage through another source . If the other coverage ends , you may be eligible to enroll in HRCentral ’ s medical benefits , provided you enroll within 31 days of when the other coverage ends .
In addition , if you gain a new dependent through marriage , birth , adoption , or placement for adoption , you may add this dependent to your medical coverage , provided you enroll your dependent within 31 days of the marriage , birth , adoption , or placement for adoption .
If you or your dependent is eligible , but not enrolled , for health benefits , you are eligible to enroll if you meet either of the following conditions and you request enrollment no later than 60 days after the date of the event :
» You or your dependent loses eligibility for Medicaid or Children ’ s Health Insurance Program ( CHIP ) coverage .
» You or your dependent becomes eligible for premium assistance , with respect to coverage under the plan , due to coverage with Medicaid or CHIP ."
HIPAA Privacy Notice
HIPAA and its implementing regulations impose new privacy and security requirements upon the use and disclosure of protected health information . It ’ s the policy of HRCentral to comply fully with HIPAA ’ s requirements and to protect the privacy of such PHI . Accordingly , all members of HRCentral ’ s workforce who have access to PHI must comply with HRCentral policy and procedures on the use and disclosure of PHI .
This notice describes how protected health information about you and your family may be used and disclosed , and how you can get access to this information . Please review it carefully . If you have any questions about this notice , please contact HRCentral ’ s Privacy Officer .
Purpose
HRCentral is committed to protecting health information about you and your family by ensuring that employees who have access to PHI comply with the privacy and security requirements of HIPAA . HIPAA ’ s privacy regulations require HRCentral to keep PHI about you and your family private , to give you notice of our legal duties and privacy practices , and to follow the terms of this notice . This notice outlines uses and disclosures of PHI that may be made by HRCentral , as well as your individual rights and HRCentral ’ s legal obligations with respect to PHI .
HRCentral ’ s Legal Obligations
The federal privacy regulations require us to keep PHI about you private , to give you notice of our legal duties and privacy practices , and to follow the terms of the notice currently in effect .
Protected Health Information ( PHI )
PHI is information created , received or maintained by HRCentral ’ s group health plans that relates to an individual ’ s physical or mental health or condition , the provision of medical care for that individual or the payment for that individual ’ s medical care , which identifies or may be used to identify the individual to whom it relates .
HRCentral ’ s workforce includes employees , contractors , volunteers , trainees and other persons whose work performance is under the direct control of HRCentral . The term “ employee ” includes all of these types of workers .
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