Conservation Outreach Manual Campaign Manual FINAL | Page 7

Sample Budget/To-Do List for Event Planning
Item
Notes
Responsible
Venue Logistics
Space/tent rental
Lighting
A/V equipment
Projector, screen, speakers, microphone, cables/extension cords, electricity source
Permission/security
Signage
Parking
Tables & Chairs
Podium
Volunteers/staffing
Decorations/displays
Transportation costs
Total Venue
Catering
Food
Beverages
Utensils
Trash disposal
Total Catering
Entertainment
Agenda
Speakers/MC
DJ/Music
Activities/games
Merchandise/ giveaways
Total Entertainment
Promotions
TV/Radio ads
Social media promo
Press release
Photographer
Media invitations
Invitations/flyers
Total Promotions
Conservation Outreach Manual - Page 7
Grand Total
Budget