Specialized Tools
Travel advisors use professional software that allows us to manage dozens of individual profiles within one cohesive trip. We use these tools to store personal data, like travel preferences and dietary restrictions for every person in the group, ensuring no one’ s vegan meal or wheelchair access request is forgotten.
Other tools we use generate sleek, mobile-friendly itineraries that all group members can access. They include live flight updates, interactive maps and chat features so everyone stays on the same page without a messy group text.
We also use specialized software called a GDS( Global Distribution System) to book travel. This gives us a unique view on the inventory available to purchase, allowing us to see real-time blocked space on flights or in hotels that might show as sold out on popular travel booking sites.
Mixing Friends and Family
One of the hardest parts of group travel is balancing different budgets, ages and vibes. Travel advisors use a mix of strategies to make sure everyone has the vacation they want, and to make sure one person isn’ t stuck trying to coordinate it all.
For example, we can send individual invoices to each household, thus preventing the classic“ who owes whom?” drama that often ruins friends’ and family trips. We also excel at designing itineraries where everyone meets for a common activity, like a group dinner or morning tour, but then free time is baked into the schedule so that the teens can go zip-lining while the grandparents enjoy a wine tasting.
A travel advisor can also set up a“ Basic” and“ Premium” version of the same trip. Friends on a budget can stay in standard rooms, while family members wanting luxury can book suites— all while remaining part of the same coordinated group.
As you can see, our group travel experts have all the answers. Whatever you need, we’ ll handle it, ensuring that everyone in your group has an exceptional vacation.
FAMILY VACATIONS MADE EASY · 33