Community Education program brochures Game plan for booster clubs - Page 10

6 • Implement procedures that require multiple individuals to verify accounts. Bank accounts should be balanced by individuals that do not have authority over the account. Many organizations form their own audit committee; it’s an excellent tool to accomplish this. The audit committee is comprised of volunteers who physically examine the “books.” The books should include cash receipts, disbursements, paid invoices, contracts, cancelled checks, bank accounts, unpaid bills, and treasurer’s reports. The audit committee confirms that the board-approved procedures for handling financial records are being carried out and that no obvious financial problems exist. The audit committee should also make sure annual government reports are being filed. • Obtain insurance – Consult insurance guides to identify the type of insurance(s) your organization needs. Some insurance companies require background checks to be run on board members. Associated Insurance Management (AIM), PTO Today Insurance, and the Nonprofit Insurance Advisors are among the companies that specialize in insurance for nonprofits. • Purchase bonds/crime insurance to protect the organization from theft or fraud. • Choose facilities or rental equipment carefully. Negotiate suitable contracts with vendors of facilities or rental equipment that minimize risk for the organization. Watch for language in contracts that may transfer loss or injury to the organization. It is best to check with the insurance agent to make sure that you are adequately insured based on the terms of the agreement. Check on rules and insurance carried by the owners of facilities or rental equipment prior to reserving their services. If their insurance does not seem sufficient, ensure the organization has obtained adequate insurance to cover the deficits in the unlikely, but potential, occurrence of an accident. • Make sure that rental agreements are signed on behalf of the organization, and not with an individual’s name. • Identify and publish sponsors of an event or part of an event. • Develop waivers and require signatures of participants for high-risk activities. • Organize enough volunteers to provide adequate supervision at events. • Provide clear, written instructions for volunteers. This increases safety for your organization’s members and participants. • Designate a contact person(s) for volunteers in the event a question or problem arises. PARENT INVOLVEMENT at Anoka-Hennepin Schools