Community Education program brochures Game plan for booster clubs | Page 10

6
• Implement procedures that require multiple individuals to verify accounts.
Bank accounts should be balanced by individuals that do not have authority
over the account. Many organizations form their own audit committee; it’s an
excellent tool to accomplish this. The audit committee is comprised of
volunteers who physically examine the “books.” The books should include
cash receipts, disbursements, paid invoices, contracts, cancelled checks,
bank accounts, unpaid bills, and treasurer’s reports. The audit committee
confirms that the board-approved procedures for handling financial records
are being carried out and that no obvious financial problems exist. The audit
committee should also make sure annual government reports are being filed.
• Obtain insurance – Consult insurance guides to identify the type of
insurance(s) your organization needs. Some insurance companies require
background checks to be run on board members. Associated Insurance
Management (AIM), PTO Today Insurance, and the Nonprofit Insurance
Advisors are among the companies that specialize in insurance for nonprofits.
• Purchase bonds/crime insurance to protect the organization from theft or
fraud.
• Choose facilities or rental equipment carefully. Negotiate suitable contracts
with vendors of facilities or rental equipment that minimize risk for the
organization. Watch for language in contracts that may transfer loss or injury
to the organization. It is best to check with the insurance agent to make sure
that you are adequately insured based on the terms of the agreement. Check
on rules and insurance carried by the owners of facilities or rental equipment
prior to reserving their services. If their insurance does not seem sufficient,
ensure the organization has obtained adequate insurance to cover the
deficits in the unlikely, but potential, occurrence of an accident.
• Make sure that rental agreements are signed on behalf of the organization,
and not with an individual’s name.
• Identify and publish sponsors of
an event or part of an event.
• Develop waivers and require
signatures of participants for
high-risk activities.
• Organize enough volunteers to
provide adequate supervision at
events.
• Provide clear, written instructions
for volunteers. This increases
safety for your organization’s
members and participants.
• Designate a contact person(s)
for volunteers in the event a
question or problem arises.
PARENT INVOLVEMENT at Anoka-Hennepin Schools