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Seven things you didn’ t know about … the GDPR
Let’ s be honest, many businesses who have even heard of the General Data Protection Regulation( GDPR) are in the dark about how it will actually affect them. This month, we use our‘ Seven Things’ feature to give you seven valuable tips on how to navigate this mighty piece of legislation.
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IN SHORT, GDPR IS A MASSIVE overhaul of European data regulations. It reforms rules set out before popular use of the internet, before smartphones were invented, and before digital data became essential in life.
Organisations have been given a two-year lead-in period to become compliant, ending May 25, 2018.
Richard Poole is chief technology officer of EMEA, harmon – a business which drives information compliance by‘ making the right thing the easy thing to do.’ Here, Richard outlines seven steps for getting your organization GDPR-ready:
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While the EU has had long established data protection standards and rules, its regulators haven’ t truly commanded compliance until now. Under the General Data Protection Regulation( GDPR), financial penalties for data protection violations are severe – € 20 million( about $ 24.8 million USD) or 4 percent of annual global turnover( whichever is higher), to be exact.
What’ s more is that GDPR does not merely apply to EU businesses, but any organization processing personal data of EU citizens, regardless of location. That said, organizations need to take real steps to improve how they collect and manage data.
At its core, GDPR compliance is about following sensible information management practices. However, oftentimes, business users do not follow their organization’ s information governance policies, whether it’ s because storing content in these platforms is tedious or simple ignorance of the rules. Compliance with the GDPR will therefore require practical steps which both improve employee awareness and the practices that make it more likely people will follow the rules.
But doing this is easier said than done, and business leaders need practical, actionable strategies that they can implement to meet the new requirements. Here are seven steps to help organizations improve data management and close the GDPR compliance gap.
1. GET EXPLICIT CUSTOMER CONSENT
From fitness apps to online checkouts and contracts, companies are collecting more consumer data than ever before. Under GDPR, be clear about what information you’ re collecting and how it will be used, and have a legal document in place that clearly outlines both. Another option is to only collect data you need – if you don’ t need to know a person’ s ethnicity for a specific reason, consider eliminating those prompts on your website.
2. CENTRALIZE DATA STORAGE As far as possible, you should unify your central content repository. Aim to store all personal customer data in one environment, or connect on-premises and cloud deployments. If this is not possible, make sure that departments have one single space for storing data. Eliminate shadow IT and train all staff to be compliant with these practices.
20 » MAR 2018 » CLEARVIEW-UK. COM