Church Executive “Church Facility Stewardship” Presented by: Dude S | Page 4

Wayne United Methodist Church
gains 20 years of foresight into
their capital planning
Maintenance
Management
CLIENT Wayne United Methodist Church – Scott Wilson, Trustee Chairman
GEOGRAPHY Wayne, Pennsylvania
CHALLENGES A 42,000 square foot church with a long history in its community needed
renovations and better capital planning for its trustees and finance
committees – but only had Excel to manage all of its operations. And,
without a better capital asset system in place, they relied mainly on
guesswork when it came to allocating funds for their assets beyond break /
fix needs.
RESULTS Introducing Dude Solutions has enabled the Trustee chairman to justify
budget requests, establish better budgeting practices, curate facility
knowledge and better plan preventive maintenance. Best of all, they were
able to create a 20 year calendar that allows them to see which assets will
need to be replaced to properly allocate funds at the right time.
Wayne United Methodist Church is located in Wayne, Pennsylvania. Between hosting
Sunday services every week and offering facility usage for the community, the church has
been a longtime benefactor for the town with families attending for multiple generations.
Established in 1890, the 42,000 square foot
facility was in dire need of renovations.
As much as we needed
Scott Wilson was tapped to oversee the
facility management, what
$235,000 renovation of the church’s
would really make the most
Parsonage, and after the project’s completion,
impact is being able to see
he was selected to be Trustee chairman. When
capital assets”
he came on board to oversee the property,
there was no formal system in place for
operations. Work orders and information was still largely being stored on paper or in Excel,
creating an obstacle for repairs outside of normal break / fix orders. In addition, the church
didn’t have a set system for capital planning, and approval processes took longer than was
realistically efficient for the congregation.
The church needed an operations management system in place, so Scott began to shop
around. “We did a fairly extensive interview process and talked to about ten different
companies [with a CMMS] in the same vertical,” Scott said.
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