Canadian Neurological Sciences Federation 2014

Exhibitor’s Checklist Pre-‐Congress Application for Exhibit Hall Space (link to application form) Industry Updates Review your organizations’ profile which appears in the Virtual Exhibit Hall (VEH) on the CNSF website (insert link). Use this form (insert link) to make any updates required. Exhibitor Registration All exhibitors attending the CNSF 2014 Congress must complete the registration process. This includes complimentary Exhibit Hall Only registrations and any additional paid registrations (Full Access or Exhibit Hall Only). Exhibitors receiving complimentary Exhibit Hall Only registrations with their booth purchase are asked to wait until they have received an email from the CNSF Secretariat detailing registration instructions and Priority Codes required for the complimentary registration process. Exhibitor Booth Confirmation Booth assignments will be sent to confirmed and paid exhibitors on March 7, 2014. Booth space is assigned first to CNSF sponsors, second to 2013 exhibitors based upon date full payment is received, and third to new exhibitors based upon date full payment is received. The Organizer reserves the right to determine the final allocation of booth space. Exhibitor Guidelines & Manual The Exhibitor Guidelines & Manual will be made available online on March 7, 2014. It is the Exhibitor’s responsibility to ensure that all guidelines are met, and that all required forms are submitted to the CNSF Secretariat by the due date indicated. Exhibitor Booth Logistics Logistical requirements for all exhibitors will be outlined in the Exhibitor Guidelines & Manual. Order forms and/or online services provided by suppliers will be included in the Exhibitor Guidelines & Manual when it is released on March 7, 2014. It is the exhibitor’s responsibility to ensure that all guidelines regarding move-‐in, move-‐out, storage, etc. are met. Insurance Each exhibitor has the responsibility of maintaining adequate insurance coverage against injury to persons, damage to or loss of property, products, equipment or decoration and inability to meet its obligations. Each exhibitor will be required to enter into an Indemnification and Hold Harmless Agreement with the Organizers which will be valid for the duration of the Congress. Exhibitor Move-‐in June 4, 2014 0800 – 1600

Canadian Neurological Sciences Federation 2014 | Page 38