Canadian Neurological Sciences Federation 2014 | Page 20

CNSF 2014

June 4-6th, 2014
Fairmont Banff Springs

All orders are governed by the GES CANADA Payment Policy and GES CANADA Terms & Conditions as specified in this Exhibitor Kit.

Material Handling Information
PO Box 960 Banff Alberta T1L 1J4

Phone: [phone]

Fax: [phone]

Material Handling is the unloading of your exhibit materials, delivery to your
booth, handling of empty containers to and from storage, and removal of
your materials from your booth for reloading onto your outbound carrier.
This is not to be confused with the cost to transport your exhibit material to
and from the event.
Benefits of Advance Shipping to the Warehouse
● Storage of materials for up to 30 days prior to your show.
● Delivery of Shipments to your booth by the beginning of exhibitor movein (schedule permitting).
● Some conventions centres and hotels do not have facilities for receiving
or storing exhibitor freight.
● Saves valuable set-up time.
How to ship goods
● Remove all old shipping and empty storage labels.
● Ensure goods are well labeled as yours for this event
● Complete the appropriate Material Handling order form.
● All shipments must have a bill of lading or delivery slip showing the
number of pieces, weight, and type of merchandise.
● Take the time to ensure that your display and products are packed neatly
and securely.
● Do not ship uncrated materials.
● If you are shipping your carpet and/or lighting trusses, make sure it is
loaded last so it can be unloaded first.
● If shipping internationally, we recommend using a customs broker that
specializes in clearing goods on a temporary basis - the broker assigned to
your show is best.
● Your company/representative on site is responsible for all customs
documents in AND OUT of Canada pre and post show (a hired broker
would prepare these for you), proper labeling and filling out the waybill
properly.
● If goods are sent incorrectly straight to site, and cannot be stored, they
will be redirected to Calgary for storage and delivery at the proper time at
the exhibitor's expense. If materials handling was not ordered, the goods
may not be released to your booth until the service is ordered and paid for
in full.
● Goods left to be shipped out that are not prepared (not taped, not
labeled) by the exhibitor will incur full labour rates for this service.
Freight Carriers
Select a carrier with experience in handling exhibition materials. Make sure
to give your carrier explicit information as to where and when to check-in.
Delivery and pick up times are often out of the range of "normal" deliver
hours, make sure your carrier is committed to meeting your target dates
and times. While making shipping plans to the Show, also plan for the
return shipment.
Tracking Shipments
Confirm your delivery date and time with your carrier, and have all
pertinent shipping information in the hands of your representative at
showsite. You may also want to review the return of your goods at the end
of the show.
Estimating Material Handling Charges
Handling charges are based on the weight of the freight. Shipment