EVENT FORMS
Let’ s get the ball rolling! The Event Kit contains important forms you will need throughout the event planning process. Please contact us at( 781) 826-5666 or events @ bafound. org if you have any questions.
EVENT INFORMATION FORM
The Event Information Form is the key to establishing your event. This form must be submitted once you have determined what type of event you would like to have, as well as a date and location for your event. Once we received your Event Information Form, you may schedule a call to review your event details with the Foundation. The Event Information Form may be submitted by emailing it to events @ bafound. org or faxing it to( 781) 826-5566.
SAMPLE CERTIFICATE OF INSURANCE FORM
The Brain Aneurysm Foundation will provide you with a Certificate of Insurance, if needed, for your event. Enclosed is a sample COI for your reference when inquiring with your local governing department about a permit for your event.
CORPORATE SPONSORSHIP / DONATIONS FORM
Corporate Sponsorships and Donations are key to ensuring the costs to run your event are safely covered, enabling you to generate the most fundraising dollars. Each company that choses to sponsor or make a donation to your event, must fill out the enclosed form to include with their check when mailing it in. Corporate Sponsorship Donation checks must have your event name in the memo portion of the check.
IN-KIND DONATION FORM
In-kind Donations are donations that come in the form of a service or item given to you on behalf of your event to assist with reaching your fundraising goals. Complimentary photography at your event, items for a raffle, or bottled water to give away at your event are examples of In-kind Donations. This form must be filled out and submitted for each In-kind Donor for your event.
CASH COLLECTED AT EVENT FORM
Cash is frequently collected at events as folks get into the spirit of giving. Each cash donation must be documented on this form at your event, and filled out completely so that each donor is documented and receives a tax information and thank you letter from the Foundation.
EXPENSE REPORT
Our goal is for you, as an event organizer, not to have any out-of-pocket expenses – or as few as possible. Each and every expense you anticipate to run your event must be presented to the Foundation in the form of an estimate from each vendor, and subsequently approved by the Foundation before the expense is incurred. In most cases, expenses will be billed and paid for directly to / from the Foundation office. Should any last minute expenses arise( balloons, cups or plastic table cloths), these must be documented on the Expense Report and the receipt must be attached to the form when submitted after the event.
EVENT WRAP-UP FORM
Congratulations! You’ ve done a great job! Now it’ s time to tally things up, fill out the Event Wrap-Up Form and send it in to complete your event!
An Event Planning Guide from the
FUN WAYS TO FUNDRAISE 14