Australian Water Management Review Vol 2 2013 | Page 20

Napier City Council Chooses Bentley Platform
to Reduce Costs and Increase Data Reuse

Enterprise License Subscription Enables Council to Save NZD 75,000 per Year on Software Licensing, Training, and Man-hours.

Project Summary
Organization: Napier City Council Location: Napier, New Zealand Project Objective: • Create an infrastructure asset management system with a single authoritative data source for surveying, CAD, GIS, and asset management data. • Improve data flow between applications so that it is accessible and reusable, while maintaining data accuracy. • Enable staff to work more efficiently and make better use of the tools and training provided. Products used: Bentley Geo Web Publisher, Bentley Map, Bentley Water (now part of Bentley Utilities Designer) Solution: Government

Small City Reaps Big Returns Napier City Council governs the seaport city of Napier, located on Hawke’s Bay on the eastern coast of New Zealand’s North Island. The Council initiated the NZD 100,000 WorkIT II project to upgrade the city’s water, wastewater, and stormwater infrastructure asset management systems. WorkIT II consolidated systems to create a single, authoritative data source for multiple software products. Bentley solutions provided the framework for surveying, CAD, GIS, and asset management data. Standardizing on a common technology platform improved work and data flow throughout the asset lifecycle while maintaining data accuracy. Bentley’s Enterprise License Subscription (ELS) for Municipalities gave the Council access to the comprehensive product portfolio and training resources. This project, the first of three phases, generated annual savings of NZD 75,000 on IT costs and staff resources. Limited Interoperability of Older System Restricts Reuse of Asset Data Napier City Council is responsible for providing potable water, wastewater collection and treatment, and stormwater management for 58,000 residents. The Works Assets Department used WorkIT to create, manage, and analyze information about the associated infrastructure, which covers approximately 105 square kilometers and includes the 463-kilometer water supply network, 365-kilometer wastewater network, and 216-kilometer drainage network. Introduced in 1997 to replace a paper-based asset management system, the original WorkIT platform was a heavily customized GIS product, with additional tools based on the CAD functionality of MicroStation. Making changes to data in the system required multiple manual steps, and manual data entry. Data was stored in a SQL database with a proprietary format that required vendor-specific

products to maintain. Limited interoperability among the products used in the system made data reuse problematic. Ian Tidy, GIS developer and analyst for Napier City Council, explained, “Our council operates two main asset management systems, where we store financial data. We wanted to consolidate our data and create linkages between the two main asset systems, and create a single source of truth for all our GIS and asset data.” The Council also wanted to improve data flow between applications to make more data available to end users, and maintain data accuracy while also reducing costs. In addition to these system improvements, the Council set goals for staff resources including the ability to work more efficiently and make better use of the tools and training provided. Finally, WorkIT II had to meet the statutory requirement for annual financial reporting.

Fast Facts
• The NZD 100,000 project had to be completed in time for data maintenance staff to complete their work prior to year-end financial reporting. • Bentley Water was configured based on data models for required features and is now used with Bentley Map to maintain d ?????????=???????????????$?Q??????????????????????????????????????????????????????????????????????????????????????????I=$???$?M1
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