4
CONSIDER A VENDOR
TO HELP SUPPORT
YOU EARLY ON
MEETINGS MATURITY MODEL
Benchmarking
Business Intelligence Business Intelligence
Integrated Programs Integrated Programs
Best Practices Best Practices
Spend Visibility Spend Optimization Spend Optimization
Electronic RFP Electronic RFP Electronic RFP
Static Budget Standard Budget Comprehensive Budget Comprehensive Budget
Reconciliation
Attendee Registration Attendee Registration Attendee Registration Attendee Registration
Manual Meeting Request Meeting Request Meeting Request Meeting Request Meeting Request
No Policy Meetings in Travel Policy Meetings Policy Comprehensive
Meetings Policy Cohesive Mtgs. Policy w/
Compliance Measurement
Level 1
Infancy Level 2
Emergent Level 3
Operative Level 4
Excelling Level 5
Mastery
A travel management company handles
all aspects of Meetings & Events on
behalf of a company. We get preferred
deals for your hotel spending and track
those dollars in our system. We act as your
buying agent to get better hotel rates and
added-value amenities like waived resort
fees, free parking and free Wi-Fi.
Take a look at this Meetings Maturity
Model initially developed by the GBTA
Meetings Committee. We’ve refined this
to align with some of the key focus areas
that we help clients manage. We can help
advance your program into the operative
category by managing the RFP process,
budget, registration, and creating a
comprehensive meetings policy without a
huge amount of work on the client side.
5
ROLL OUT
Align your Meetings & Events Policy
rollout with a communications plan and
a program sponsor. Your sponsor should
start with a beta group of meeting
planners and make them advocates
of your new policy. Don’t forget to toot
your own horn. Make sure your co-
workers know about - and use - your new
Meeting Policy by using the company
intranet, webinars and other internal
communications resources.
Elevating the Art of Business Travel
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