African Mining | Page 41

INSIGHT •

notices , notifications , and shipment verification . The ERP system is the electronic receptacle of these documents , so to speak , automatically assigning an appropriate action to the document ’ s process .

For example ,

• Machines send status emails that the ERP receives and processes . e . g ., The digital printer sends a low toner email notification . The ERP then receives it , identifies what it is , and then creates the transactions that are required to solve the toner issue .

• You ' re a distributor . You receive daily sales report emails from your branches which are imported into your ERP , which triggers the requisite actions in the ERP that ensure the goods are replenished .

• You receive a Supplier Invoice electronically and it automatically creates the corresponding transaction in your ERP , linked to the appropriate supplier transactions in the system .

• Your website receives contact forms / Support Request Forms which then directly update the ERP module in your ERP application .

• Your trucks need to be weighed . The EDI connects the weigh-bill system to your ERP system , and automatically inputs the data into your ERP . No human intervention required .

• You ’ ve ordered stock that number in the thousands of units . The supplier sends a packing list that is imported directly into the ERP system via the EDI . No lengthy human interaction required .

The automation of EDI reduces our dependence on manual human processes and clearly results in faster turnaround times , fewer mistakes , and greater efficiencies in staffing . As a result , EDI ERP integrations provide priceless data communications for many of the largest companies in the world .

Additional and enhanced benefits of BOS ERP-integrated EDI Unified systems : ERP acts as the centralised house for all your products , prices , inventory , sales transactions , deliveries , shipments , accounting , and more . For this reason , any information you need to send via the EDI can easily be found , selected and transmitted in just a few clicks . The advantages here are several and critical : risk is reduced , significant savings on time and manpower , transactions are processed almost instantaneously , and the cycle time for orders is rapidly accelerated .

Advanced analytics : A further benefit of integrating an EDI with this modern and agile platform is that you can leverage the software ’ s advanced analytics functionality to better understand both your internal processes and performance , as well as those of your suppliers .

Predictive supply chain insights : ERP provides a real-time helicopter view of your entire operation — and with an integrated EDI , you can anticipate and adapt to changes in supply and demand quickly based on supplier information . This gives decision-makers the data they need to pre-empt changes and opportunities and respond with databacked confidence .

About the author : Anton Oosthuizen is the commercial director of QuickEasy BOS – a South African owned and operated ERP development company that has been building ERP solutions since 1988 . Anton believes in streamlining complex business operations and in simplifying productivity through the use of technology . •

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