RULES & REGULATIONS RELATING TO THE SOWETO MARATHON
THIS RACE IS RUN UNDER THE AUSPICES OF World Athletics , ASA and CGA .
A Grand Master is a person 60 years or older on race day .
INTERNATIONAL ATHLETES International Athletes must provide a clearance letter from their country of origin . They must also comply with World Athletics rules 4.2 and 142.2 and ASA rule 9 .
Foreign athletes are not allowed to run with an ASA Provincial licence ; and are required to purchase a temporary licence otherwise face disqualification ( Refer to World Athletics rule 4 ).
Foreign athletes are not allowed to run in club colours unless such club exits in their country of origin or they are in possession of a refugee status permit or are naturalised citizens of RSA ( Refer to World Athletics rule 4 ).
CLOSING DATE OF ENTRIES Entries open on 4th July 2024 . Entries will close when the entry cap has been reached or 30th September 2024 .
Substitutions will be allowed during the period 1 October to 15 October 2024 . Substitutions can only be done within a distance and not across a distance . Details of the substitution process will be posted on www . sowetomarathon . com
Once a substitution has been processed online by the entrant and a substitution voucher code has been created this cannot be reversed . It is the new entrant ’ s responsibility to utilise this voucher code before the specified closing date .
Upgrades / downgrades between distances will only be allowed during the period of 1 October to 15 October 2024 .
The fee difference will have to be paid for an upgrade . However , downgrades do not qualify for a refund on the fee difference . In addition to the fee differences applicable there is an admin fee of R100 applicable for all downgrades , upgrades & substitution .
SOWETO MARATHON RIGHTS RESERVED
Any irregularities in your entry form will result in a rejected entry . SOWETO MARATHON reserves the right to accept or reject any entry , subject to the rules of World Athletics , ASA , CGA and SOWETO MARATHON .
AGE RESTRICTION 42.2km - The minimum age requirement is that the athlete must be 20 years or older on 3 November 2024 21.1km - The minimum age requirement is that the athlete must be 16 years or older on 3 November 2024 10km - The minimum age requirement is that the athlete must be 15 years or older on 3 November 2024
NO CHIP , NO RESULT , NO PRIZE . The event is being timed by Peak Timing and a disposable timing chip , linked to your entry , will be attached to your race number . Please do not remove this timing chip , bend , fold or damage in anyway . All timing mats MUST be crossed during the race to ensure you receive an official time .
RACE NUMBERS Race numbers must be worn throughout the race on the front of your upper garment / vest . Registered athlete ( s ) must be a member of a club affiliated with ASA and must wear their club colours along with their 2024 license numbers , to be worn on the back and front together with the issued race number . The race number should not be placed over the licence number - both must be visible on the front of the race garment / vest . The race number must be worn on the front of the upper garment / vest . Temporary licensed athletes who are associated with a club may also wear their club colours or plain white clothing , with the issued temporary license number also on the back , and race number to be worn on the front . No advertising allowed . Participants must familiarise themselves with and abide by the advertising rules as per the World Athletics , ASA and CGA Rulebooks . ( World Athletics Rule 143and ASA Rule 13.1 and advertising regulations ). These provisions apply for the duration of the race including warming up , all race ceremonies and official press conference . Under no circumstances may a runner display a political slogan . [ World Athletics Rule 2 ( a )].
NO REFUND POLICY In the event of natural disasters and race cancellation , no refunds will be processed .
PAYMENTS Please note that it is the runner ’ s responsibility to ensure they enter the correct event when entering online or at a store . Entries incorrectly entered will not be amended and NO REFUNDS will be processed . Duplicate payment for the same entry will also NOT BE REFUNDED . Please take special note of the category options available and the age restrictions which apply . Any payments made directly into the Soweto Marathon Trust account without an entry or after the official closing date or when limits have been reached , will also NOT BE REFUNDED .
ACKNOWLEDGMENT OF ENTRY Entries will be acknowledged via a valid e-mail address ( as supplied on your entry form ). It is your personal responsibility to check your confirmation of entry . If any of the info is incorrect , please contact the SOWETO MARATHON RACE OFFICE so that your details can be accurately captured . You must produce this confirmation in order to collect your race number .
RACE PACK COLLECTION Race pack collections will take place at NASREC Expo Centre Hall 10 , Johannesburg , South Africa from Thursday 31st October to Saturday 2nd November 2024 . Hours : Thurs-Fri : 09:00-19:00 and Sat : 08:30-18h00
• All participants MUST provide proof of identity in order to collect their race number . ID book , Passport or Driver ’ s License .
• NO race numbers will be issued on race day .
• Race packs can only be collected at the prescribed race pack collection times . No race pack collections can be made on or after race day ; and no entry fee will be refunded under any circumstances .
GENERAL All instructions from traffic and race officials must be obeyed at all times .
Proof of age for prize winners is required and must be presented to the referee before prize giving . Prizes will be withheld until confirmed .
• Prize money is subject to taxation in SA .
• Payment of prize money is subject to finalization and availability of Dope Testing Results .
• Payment of prize money will take up to 3 months from event date .
• Payment of prize money is subject to submission of personal bank details .
• Prize money will be paid strictly into the athlete ’ s bank account .
No earphones , iPods and the like allowed and contravention of World Athletics rule 144.2b , may lead to disqualification .
Athletes may not run with another athlete ’ s race number unless by prior arrangement with the race organiser .
Entrants should visit the race website ( www . sowetomarathon . com ) for additional information .
RACE CUT-OFF TIMES Each runner will need to complete the 42.2km within 6 hours , the 21.1km within 3½ hours and the 10km within 2 hours . In addition , for the runners ’ safety , a half-way cut-off will be enforced on the Marathon route : 21.1km at 3hours 20min and 4hours 25min at 30km . The SOWETO MARATHON reserves the right to alter these times . Participants will be required to board a rescue bus and be transported to the finish venue if they have not reached the cut-off points within the specified time . Athletes MUST retire once ordered to do so by an official medical delegate or medical staff .
[ World Athletics Rule 240 8 ( c )]. The cut-off times for Medals are as follows : Marathon :
• Gold : Top 10 men & women and all category winners
• Silver : Sub 180 minutes
• Bronze : All finishers within cut-off
Half Marathon :
• Gold : Top 5 men & women and all category winners
• Silver : Sub 90 minutes
• Bronze : All finishers within cut-off
10km :
• Gold : Top 5 men & women and all category winners
• Silver : Sub 45 minutes
• Bronze : All finishers within cut-off Please note that these times and positions are subject to change should the organisers deem it necessary .
FINAL RACE INSTRUCTIONS Your Final Race Instructions will be part of the registration pack and will also be posted on www . sowetomarathon . com at least 6 days prior to race day . These final instructions will supersede the rules & procedures in this brochure and those currently on the website and will be applied on race weekend .
LISTENING DEVICES For safety reasons , participants are not allowed to use earphones , iPods , etc . during the race . This excludes hearing aid devices .
AGE CATEGORIES An athlete is not eligible for a prize in more than one age category , i . e . an athlete is only eligible for a prize in the age category applicable to him / her or the younger category chosen by him / her provided he / she is wearing the relevant age category tag . An athlete , male or female , who finishes the race in 1st to 10th position , may , however , win his / her position prize as well as any applicable age category prize . Unless you have specifically requested in writing to SOWETO MARATHON .
Organisers to change your age category to a lower age category , you will be entered in the age category of your chronological age . ( ASA rules 11.3 to 11.8 inclusive ). Appropriate numerical age category tags must be worn on the front and back of the upper body garment . An athlete must provide positive identification to verify proof of age . Age category tags must be at least 60mm high and comprise a red number on a white background .
RACE OUTCOME If there is a dispute regarding the outcome of the Soweto Marathon , the entrant who notes the dispute may appeal the outcome from 30 minutes before or 30 minutes after Prize Giving . Appeals should be lodged in writing with the chief referee . A fee of R500.00 will apply to all appeals made , which is refundable if the appeal is upheld . The organisers will take any action they deem appropriate based on their findings . The referee ’ s decision is final . The full provisional results will be posted on race day at a suitable venue to allow for viewing & any appeals .
PRIVACY POLICY By continuing to use this site , you agree to the terms and conditions of this Privacy Policy . If you do not agree with this privacy policy , please do not continue to use the site . Incomplete entry forms will result in the entrant ’ s race registration being unsuccessful .
The Soweto Marathon Organisers wish to balance their legitimate business interests when collecting and using your personal information and your reasonable expectation of privacy . In this respect , the Soweto Marathon Organisers will take reasonable technical and organisational measures to prevent loss of , damage to , or unauthorised destruction of personal information and unlawful access to or processing of personal information .
You agree that the Soweto Marathon Organisers may collect , collate , process and / or store your personal information provided by you during the registration process and possibly other relevant times for purposes of verifying your identity , providing you with access to the website and conducting research . The Soweto Marathon Organisers will not disclose your personal Information without your consent . Should the entrant Opt In during the registration process for future communications , the Soweto Marathon Organisers will communicate future runs and or promotions to the Entrant from time to time .
LIMITATION OF LIABILITY Whilst the Organisers will take all reasonable steps to ensure the entrants safety during participation in the Soweto Marathon and any events relating to it , participation in the Soweto Marathon will be at the entrants own risk . This means that if the entrant agrees to enter the Soweto Marathon and participates in any related events , the entrant will do so on the basis that if they suffer any injury , harm or any loss whilst participating , even if it was caused by the negligence of the Organisers , they will have no claim against the Organisers , their agents , sponsors , CGA and / or ASA . The entrant will be responsible to pay for any harm or losses they suffer .
The Organisers reserve the right to amend these rules and regulations without giving prior notice or reason for the amendment . The Organisers will , however , give notice of any significant amendments to the rules and regulations on www . sowetomarathon . com as well as on the day of the Soweto Marathon Events .