Academic Handbook 2021-2022 25
2 . A relatively high number of assessments being completed after the assigned date ;
3 . A relatively high number of assessments outstanding in one or more courses ; or
4 . Completed assessments demonstrating a lack of progress from an “ emerging ” level .
Early Intervention
When a concern regarding a student ’ s academic progress requires more than a conversation or email alert , details about the nature of the concern are shared with the student and , as required , her parents / guardians by the teacher through the MySchool monitoring tab .
Depending on the response or action taken by the student , the teacher will alert the student ’ s advisor and Student Services . Depending on what is known at the time , the Advisor or the Assistant Director , Student Services will solicit input from all teachers on the progress being made in all courses .
In the event that there is a pattern or the existing concern extends beyond a single course , a School- Based Team meeting will be held which is a meeting attended by all teachers of the student in question , and , if appropriate , the student and / or the student ’ s parents / guardians . Together , they explore the challenges , propose actions of support , create a monitoring plan and assign responsibilities . Depending on the needs of the student , outside support may be required and this will be recommended to the student and her parents / guardians .
Progress will continue to be monitored by the student ’ s Advisor and actions taken should there be any further decline in any of the areas of concern . Action may include increased support , modification or further changes to course load or course enrolment , or direct intervention such as mandatory tutorials or Learning Strategies sessions . As circumstances demand , a contract toward improvement will be put into place .
‘ Academic Probation ’ - Contract Toward Improvement
When it becomes evident that the student is enrolled in courses which are within her ability to be successful and the school-based academic support offered to a student is either not fully being taken advantage of by the student or the student requires additional outside support which is not yet in place , a student will be placed on ‘ academic probation ’. This will be structured in the form of a contract .
The Director , Senior School , and other administrators as required , will meet with the student and her parents / guardians , to review the student ’ s progress in the school and the actions taken to date . At this meeting , the student and her parents / guardians will be given an opportunity to articulate their understanding of the challenges currently being experienced by the student . Similarly , the School will outline the situation that has resulted in a contract toward improvement . This contract will identify :
• What is required of the student to demonstrate improvement , such as :
• Improved attendance ,
• Effective use of class time ,
• Improved adherence to deadlines , and / or
• The active seeking of support from teachers and / or Learning Strategies ;
• What the school will provide in terms of support and monitoring and who will be responsible for overseeing progress ;
• If required , the additional outside support required and the expectation of the family to seek and implement this additional level of support ;
• A timeline for both monitoring and conclusion ; and
• A description of possible outcomes and next steps .