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The bank reconciliation is prepared by the cashier, who works under the supervision
of the Treasurer.
All mail is opened by the mail clerk, who forwards all cash remittances to the cashier.
The cashier prepares a listing of the cash receipts and forwards a copy of the list to
the accounts receivable clerk for recording in the accounts.
At the end of the day, cash register clerks are required to use their own funds to
make up any cash shortages in their registers.
At the end of each day, all cash receipts are placed in the bank's night depository.
At the end of each day, an accounting clerk compares the duplicate copy of the daily
cash deposit slip with the deposit receipt obtained from the bank.
The accounts payable clerk prepares a voucher for each disbursement. The voucher
along with the supporting documentation is forwarded to the treasurer's office for
approval.
After necessary approvals have been obtained for the payment of a voucher,
treasurer signs and mails the check. The treasurer then stamps the voucher and
supporting documentation as paid and returns the voucher and supporting
documentation to the accounts payable clerk for filing.
Along with petty cash expense receipts for postage, office supplies, etc., several
post-dated employee checks are in the petty cash fund.
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AC 499 Unit 6 Assignment
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