MODEL POLICY 4 : LODGING
Mandatory Components
A . Overnight and Other Sleeping Arrangements
1 . All In-Program Contact at a hotel or lodging site between an Adult Participant and a Minor Athlete must be Observable and Interruptible , and an Adult Participant shall not share a hotel room or otherwise sleep in the same room with a Minor Athlete ( s ), except if :
a .
A Dual Relationship Exists , and the non-related Minor Athlete ’ s parent / guardian has provided the Member Club with prior written consent for the lodging arrangement ; or
b . The Close-in-Age Exception applies , and the Minor Athlete ’ s parent / guardian has provided the Member Club with advance , written consent for the lodging arrangement .
2 . At least annually , written consent from a Minor Athlete ’ s parent / guardian must be obtained prior to the Minor Athlete ’ s participation in all In-Program Functions requiring overnight or hotel stays .
B . Monitoring or Room Checks During In-Program Travel
If the Member Club performs room checks during In-Program lodging , the One-on-One Interaction Policy must be followed and at least two adults must be present for the room checks .
C . Additional Requirements for Lodging Authorized by Member Clubs
1 . Adult Participants traveling with the Member Club must agree to and sign the Member Club ’ s lodging policy at least annually .
2 . Adult Participants that travel overnight with Minor Athlete ( s ) are assumed to have Authority over Minor Athlete ( s ) and thus must comply with the USASF ’ s Education & Training Policy .
3 . Athletes are permitted to make and receive regular check-in telephone calls to and from parents / guardians . Member Clubs will allow any calls that do not interfere with team Functions , such as training sessions or meetings . Emergency calls will be permitted regardless of team schedule or Functions .
Billeting
USASF does not provide or promote a billeting program . If , however , any Member Club hosts a billeting program , in which an Athlete leaves home to participate in a program , the Member Club must have a policy designed to protect Athletes from misconduct and abuse that requires a signed acknowledgement by an Adult Athlete between 18 and 20 years old or a Minor Athlete ’ s parent / guardian .
USASF CODE OF CONDUCT AND COMPLIANCE 2024-2025 SEASON
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